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Item # 7.3. <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br /> MEMORANDUM <br /> <br />Mayor and City Council <br /> <br />Pat Klaers, City AdministrO ~ <br />June 9, 2003 · <br /> <br />Public Safety/City Hall/Utilities Project Update <br /> <br />The last Council update on the building construction project was on May 12, 2003. Over the <br />last four weeks a lot has happened as the Public Safety Facility and Utilities building near <br />completion. One of the most visible activities and one of the work areas of most concern as <br />it relates to access and safety is the reconstruction of the parking lot. At this time, there is a <br />bituminous surface in and around the current Police Station and this has been signed for <br />public parking. <br /> <br />Since May 12, the files from the upstairs of City Hall have all been relocated to the basement <br />of the Utilities building. Furniture is currently being installed in the Utilities building. City <br />staff will be moving its offices into the Utilities building on Friday, June 13, 2003, and we <br />will be open for business with a new telephone number on Monday, June 16, 2003. The <br />front sidewalk at the City Hall entrance has been removed. The City Hall public entrance is <br />signed for the Attorney/Cable Tv door. A public entrance to City Hall needs to remain open <br />until after the Police move. The public safety furniture was approved on May 19. The Police <br />are scheduled to move beginning on June 24, 2003. Once the Police have relocated, then all <br />accesses to the former City Hall/Police Station will be closed. Entrance to City Hall for the <br />next 8-9 months will be the Utilities front door. Remodeling of the City Hall/Police Station <br />is scheduled to begin on July 1, 2003. <br /> <br />The last City Council meeting in the Council Chambers is scheduled for Monday, <br />June 16, 2003. All future meetings of the City Council, HRA, EDA, Planning Commission, <br />and Park and Recreation Commission will be held in Lions Park Center. <br /> <br />The Public Safety project summary has not changed substantially since the May 12, 2003 <br />update. The project summary as of May 6, 2003 showed a project contingency balance of <br />just under $160,000 being available. There has been some adjustments and change orders <br />since May 12, but the total available project contingency is still in the $150,000 range. <br /> <br />In January 2003, the City Council discussed completing part of the gun range using project <br />contingency funds. At that time, it was the consensus of the Council to not pursue any of <br /> <br /> <br />