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ITEM # 8.3.A. <br />Parks and <br />Recreation <br />MEMORANDUM <br />TO: Parks and Recreation Commission <br />FROM: Michele Bergh, Recreation Manager <br />DATE: January 5, 2006 <br />SUBJECT: Facility Use Changes <br />We would like to propose the following changes to our Indoor Facility Use Policy <br />All Indoor Facile Use <br />Under General Rules, the policy reads: "~f7. Use of candles or any open flame is prohibited unless <br />approved in writing." <br />Proposed change: "#7. Use of candles or any open flame is prohibited." <br />Trott Brook Farm Barn <br />Currently, the policy requires building supervision for all uses. We have found that since we have <br />little equipment in the facility and it is a small space, building supervision is not needed. <br />Proposed change: No building supervision would be needed. Renters would be able to check out a <br />key up to one business day prior to their use and would need to return it within one business day <br />after their use to the business office. Late returns would be charged $25/day which would be <br />deducted from their deposit. Fees would remain the same. <br />Program Facility (formerl~porium~ <br />This facility has not been available for rental in the past. Now that the improvements are complete, <br />this facility is a nice space and would work well for small meetings or gatherings and we would like <br />to see it used as much as possible. Legal capacity is 126 but we'd like to limit rentals to 75 people. <br />Tables and chairs would be available for this size group but no other equipment would be available. <br />I have attached a proposed fee schedule. <br />