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REQUEST FOR ACTION <br />ver <br />To Item Number <br />Ci Council 6.7. <br />Agenda Section Meeting Date Prepared by <br />Administration Ma 17, 2010 Lori ohnson, Ci Administrator <br />Item Description Reviewed by <br />2010 Overlay Improvement Project <br />A. Award Consulting Engineering Contract Reviewed by <br />B. Resolution Ordering Feasibility Study <br />Action Requested <br />A. Award the consulting engineering contract for the 2010 Overlay Improvement Project. (A <br />recommendation will be made by staff at Monday's meeting.) <br />B. Approve a resolution ordering the feasibility study for the 2010 Overlay Improvement <br />Project. <br />Background/Discussion <br />At the Apri15, 2010, Council meeting, the Council authorized staff to obtain engineering consulting <br />proposals for feasibility studies for the proposed 2010 Overlay Improvement Project. Request for <br />Proposals (RFP) were solicited from seven engineering firms and, ultimately, eight RFP's were received. <br />The costs range from a low of $35,105 to a high of $92,592. Five of the bids were below $58,250. The <br />second highest bid was $72,800. <br />Staff will be prepared to make a recommendation for the award of the consulting engineer contract at <br />Monday's meeting. Unfortunately, due to a tight time frame between the RFP submittals and the Council <br />meeting, we were unable to complete all the analysis of the RFP's and reference checks prior to the <br />drafting of this memo. It is anticipated that this will be completed prior to Monday's meeting. The project <br />timeline to complete these improvements in 2010 is very tight; therefore, it is important that, if the <br />Council wants these improvements to be completed in 2010, an award of the consulting engineering <br />contract and adoption of the resolution ordering the feasibility be authorized on May 17. <br />Finally, I have not attached copies of the RFP's due to their length. If you would like copies, please <br />contact me. <br />Financial Impact <br />None <br />Attachments <br />Resolution Ordering the Preparation of a Feasibility Report for the 2010 Overlay Improvement <br />Project <br />Action Motion by Second by Vote <br />S:\Public Bodies\Council\Lori\2010\2010 Overlay Improvement 05 1710.doc <br />