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Commission Requests to Council <br />Any commission request or recommendation for Council action should be communicated <br />by letter from the Chair to the Mayor, giving a full explanation of the background of the <br />matter. Along with the letter, the commission should submit or refer to the pertinent portion <br />of its minutes on the subject. <br />The letter to the Mayor should be delivered to the City Clerk on the Wednesday before the <br />Council meeting. A presentation for commission should be made by a representative from <br />the commission. A minority report may also be presented. <br />Communications With Those Other Than the City Council <br />The Council believes that there is some potential for misunderstanding regarding <br />communications with persons and governmental units or agencies other than the City <br />Council of Elk River. In order to prevent a misunderstanding, it is essential that members of <br />commissions understand and observe appropriate policies and practices in this regard. <br />The Council alone has the responsibility and authority to adopt the decisions, policies, and <br />recommendations of the City of Elk River. The Council values the opinions and advice of its <br />commissions and invites the communication of the same to the Council. The Council will <br />take such opinions and advice into account in formulating the City's official position. Any <br />such communication, which purports to, or has the effect of communicating an official City <br />position or decision, should be submitted to the Council for prior approval. Other types of <br />communications, which are purely informational and do not involve unresolved questions of <br />City policy, may be disseminated without prior Council approval. <br />This method of proceeding does not preclude a commission from gathering such <br />information as may be pertinent to its activities. Commissions are free, without prior Council <br />approval, to make inquiries and to give necessary background for such inquiries, but careful <br />consideration must be given that these communications cannot be reasonably construed as <br />statements of official City policy and opinion. <br />S:\Public Bodies\Boards\Board and Commission Handbook\New Board and Commission Folder\Appointment '] <br />PolicyADOPTEDREV l.doc <br />