3.5. SR 05-17-2010 - Laserfiche WebLink

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I I . Orientation It shall be the responsibility of the Chair or his designee to provide to each new member as soon as possible after that member's appointment, a copy of the commission's current By-laws or Rules of Procedure, a membership roster, minutes of meetings from the last three months, this Appointment Policy, and any other information necessary to the orientation of new members. A formal orientation of newly appointed commission members shall take place during the month of March or April. 12. Council Liaison The Mayor shall appoint one Council Member as an ex-officio member without voting rights to each of the following commissions: Planning Commission, Parks and Recreation Commission, Heritage Preservation Commission, and the Library Board. The Council Member shall serve as liaison between the Council and the commission for a determined length of time established at the time of appointment. 13. Scheduled Meetings The commissions shall meet as stated in their respective By-laws and governing ordinance, and meet as necessary to fulfill the objectives of the commission. Meetings shall be governed and operated pursuant to the By-laws of the Commission and Robert's Rules of Order, Newly Revised Ninth Edition. Meetings are subject to the Open Meeting Law. Dates, time, and place of meetings shall be published in the City Newsletter, and posted on the City's Principal Bulletin Board located in the entryway of City Hall. Notice shall be published in the City's Official Newspaper if stated in the governing ordinance. The Open Meeting Law applies to "any committee, subcommittee, department, board or commission" of the City. 14. Special Meetings Meetings of commissions held for a specific purpose outside of their regularly scheduled meetings must have a special meeting notice posted on the City's Principal Bulletin Board in the entryway of City Hall 72 hours in advance of such special meeting, in accordance with state law. Special meetings may be called in accordance with the By-laws established by each Commission. 15. Attendance Commission members are asked to regularly attend all meetings. A standard commission attendance form shall be used by all commissions for the commission secretary to record attendance. The Chair or their designee shall forward the attendance record to the City Council at the end of June and December for the Council's review of the attendance of members of city commissions. Excessive absenteeism, excluding illness or necessary travel, is cause for removal of a commission member. Three unexcused absences within a calendar year will be considered as a resignation from the commission. Commission members should notify the staff liaison or Chair of planned absences prior to the meeting missed. S:\Public Bodies\Boards\Board and Commission Handbook\New Board and Commission Folder\Appointment 4 PolicyADOPTEDREV l .doc