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16. Acting as a Private Citizen <br />A commission member testifying before the Council as a private citizen should <br />clearly note before testimony that he/she is not representing the advisory commission <br />on which they serve. <br />17. Compensation and Expenditures <br />Commission members shall serve without pay with the exception of members of the <br />EDA and Utility Commission; state statute allows compensation. Members of some <br />commissions may be reimbursed for actual expenses incurred while performing <br />duties as a commission member as stated in the governing ordinance. <br />18. Minutes <br />Staff will be provided by the City to take minutes for the advisory commissions. All <br />such minutes are matters of public record and shall be kept at City Hall. The minutes <br />should contain an accurate report of the sequence of events and names of citizens <br />who appear and are heard. <br />19. Staff Liaison <br />A staff liaison is provided for each commission. The purpose is to provide direct <br />information to each commission regarding City policy and practices within its area of <br />interest. Commission members do not have the authority to direct staff personnel. <br />Any commission recommendation for modification of City policy and practices <br />should be directed to the Council. (see Commission Requests to Council) <br />20. Work Sessions <br />The Mayor and Council may hold an annual goal-setting work session with board <br />and commission members, as well as other meetings when circumstances dictate. <br />This work session serves as an opportunity for open dialogue regarding matters of <br />mutual concern and to address issues that may have budgetary or policy impacts. <br />21. Training <br />Board and commission members are allowed on a voluntary basis (mandatory for <br />Planning Commissioners) to attend training courses, meetings and conferences <br />offered by the city, state, and other governmental units and agencies subject to <br />availability of funds. Involvement in relevant professional organizations as a member <br />is also encouraged. <br />Planning Commissioners must attend, within. their term, at least one State Planning <br />Annual Conference. Planning Commissioners are strongly encouraged to annually <br />attend other training opportunities afforded them. <br />22. Subcommittees <br />From time to time, the Council may appoint subcommittees of certain commissions <br />in order that special attention is concentrated in specified areas. At the same time, <br />the Council also wants the opinion of the commission regarding each <br />subcommittee's recommendations. <br />S:\Public Bodies\Boards\Board and Commission Handbook\New Board and Commission Folder\Appointment 5 <br />PolicyADOPTEDREV l.doc <br />