5.5. SR 05-03-2010 - Laserfiche WebLink

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REQUEST FOR ACTION To Item Number Ci Council 5.5. Agenda Section Meeting Date Prepared by Administration Ma 3, 2010 Lori ohnson, Ci Administrator Item Description Reviewed by Minnesota Board of Firefighter Training and Education Request to Extend Lease Reviewed by Action Requested Consider lease extension of one year with the option of a second year extension of City hall space for the Minnesota Board of Firefighter Training and Education (MBFTE). Background/Discussion The MBFTE is currently leasing space at city hall. The MBFTE is holding a long range planning meeting in May and, as part of their planning process for space, recently requested that the City consider extending their lease. That lease expires January 21, 2011. The MBFTE pays $5,400 per year for the use of the space and pays phone and data access charges in addition. Currently, the space is mainly used for board meetings. No staff is housed at this location. However, due to recent legislative changes, the MBFTE is now charged with licensing full time firefighters. Therefore, starting in November, additional staff will be added, and those staff members will be housed at the Elk River location. Barbara Tuccitto Warren, Executive Director of MBFTE, expects that three to four staff members will be in place at this location in the next two years. The MBFTE proposed several options for extending the lease the longest being a lease extension of two years with the option for a third. Right now we do not anticipate that the leased space will be needed for city purposes in 2011. In order to keep the City's options open though, I suggest we enter into a one year agreement with the option of a second year renewal. This is acceptable to the MBFTE. Financial Impact The annual lease revenue of $5,400 is credited to the General Fund. Attachments E-mail from Barbara Tuccitto Warren Action Motion by Second by Vote Follow Up S:\PubGc Bodies\Council\Lori\2010\MBFTE Lease Extension 05 03 l0.doc