5.7. SR 04/12/2010 - Laserfiche WebLink

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two then vacant department head positions be filled fixst with community development directox being the highest priority and public woxks director second, Although the city has changed and grown since the organizational structure was adopted, for the most part, the structure still fits. One change that should be made eventually is to add a human resource directox. Depending on the tithing and situation at that time, the assistant city adtninisti~ator functions could be combined with this human resource director position until the demand exists for both of those positions to be full time. Ideally funds would be available to fill all department head positions as they currently exist and the assistant administrator~HR director position, Needless to say, we all know we axe not in an ideal situation. The expected and customary standards of the past no longer apply; we need to adjust to a new standard. The budget cuts of the past years and pxobable tight budgets for the next few years mean that we need to operate under less than ideal staff~.ag levels. At every opportunity we need to xe-evaluate how we can continue to provide excellent service and increase eff ciency, and how we utilize and structure staff is a big part of that equation. That said, filling the city engineer and community service officer positions is my fixst priority. It is impoxtant that we have adequate staff to provide the services and complete the work that directly impacts our residents. As funds are available, the other management positions can be filled. There are many vaxiables to consider and several ways the management positions can be filled, we can combine positions, temporarily transfex duties, and consider filling positions at less than full tithe, At the last work session, same Council members expressed intexest in the assistant adtninistxatox position. Because funds are not available fox more than one department head position at the most, I recommend that if a position is filled it be a combined department head position, possibly a community development director and assistant city adtninistratox, similar to the position in the City of Ramsey, until funds are available for both positions. That combination allows flexibility to adjust the position as woxk load and projects change. Finally, because there axe so many different ways to approach this issue and there are also many acceptable solutions, I have not included all of them, but will. present them at the woxksession along with additional budget data on funding the city engineer and possible department head position. Given that 201 I budget discussions will begin in a couple of months, any final decision can be delayed to ensure that funds will be available fox existing positions priox to falling any of the vacant management positions.