02-09-2010 ERMU MIN - Laserfiche WebLink

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Page 2 Regular meeting of the Elk River Municipal Utilities Commission February 9, 2010 provided were the rack mount system and the standing tower system. The IT department preferred the rack mount version because it is similar to the one currently used by the City of Elk River. Discussion followed regarding the OAISYS phone recording system and the recording capability of the current phone system. Consensus of the Commission was to have an intro message stating the call may be recorded, and to use the current phone system option of recording the call with a push of a button. Bob Pearson was asked by ERMU Commission to acquire pricing for licensing and storage capabilities on the current phone system and return to the next regularly scheduled ERMU meeting in March. 4.1 Review Inventory Inteerity Prowess At the February 2009 ERMU Commission meeting, the final draft policy for inventory was approved. Throughout the rest of 2009, cycle counts were performed along with ayear-end count involving all field staff for electric, water, and security departments. Throughout the year everyone stepped up to take ownership of a successful inventory accounting. John Dietz said staff should be commended on doing a great job, Jerry Gumphrey and Daryl Thompson agreed. 5.1 Review ERMU 2009 Annual Report to the City Council Each year all departments of the City of Elk River provide annual reports to the City Council. These reports are also provided in a digital format and placed on the City's website for the general public. The presentation date is yet to be determined, but is scheduled to be in April. Troy Adams reviewed the annual report and asked Commissioners if there was anything they wanted to add to the report. John Dietz said an organizational chart should be added and the electric reliability report that compares outage information to surrounding electric suppliers. Jerry Gumphrey said he thought the Big Stone project should be included in the report being staff spent so much time on the project. Troy Adams wanted to point out the great work and improvement in the Security System sales. The Security System sales were up 14% for 2009. 5.2 Review 2010 Territory Acquisition This year ERMU is scheduled to acquire the final area from a 20 year old territory acquisition agreement with Connexus Energy. This area is located east of County Road 1 near the intersection of County Road 32. Area 22 includes the Elk River Golf Course and approximately 25 other customers. The 2010 budget contains a $150,000 line item for new development which includes the estimated $90,000 for the acquisition. Also included in the 2010 budget is a $120,000 line item for rebuilding Area 22. Staff will be meeting with Connexus on March 1 S` to work through the details of the acquisition. An update will be provided at the March ERMU Commission meeting. Staff recommends authorization to proceed with these budgeted items. Jerry Gumphrey moved to proceed with the purchase of the budgeted items for the territory acquisition in Area 22. Daryl Thompson seconded the motion. Motion carried 3-0.