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Limit contact to specific City sta <br />questions of City staff andlor requests for additional background. information should be directed <br />to the City Manager, City Attorney, or Department Heads. The City Manager should be copied. <br />on or informed of any request. <br />Requests far followmup or directions to staff should be made only through the City Manager or <br />the City Attorney when appropriate. when in doubt about what staff contact is appropriate, <br />Council members should ask the City Manger for direction. Materials supplied to a <br />Councilmember in response to a request will be made available to all members of the Council so <br />that all have equal access to information, <br />Do not disrupt City staff from their jobs <br />Council members should. not disrupt City staff while they are i.n meetings, on the phone, or <br />engrossed in performing their job functions in order to have their individual needs met. <br />®~ever pubi~cly criticize an ~dlvidua~ ennp~oyee <br />Council should never express concerns about the performance of a City employee i.n public, to <br />the e~.ployee directly, or to the employee's manager, Comments about staff performance should <br />only be made to the City Manager through private correspondence or conversation. <br />®o snot get invai~red in administrative functions <br />Council members must not attempt to in~.uence City staff on the making of appointments, <br />awarding of contracts, selecting of consultants, processing of development applications, or <br />granting of City licenses and permits. The Evans City Charter, Section 4,~, also contains <br />information about the prohibition of Council interference in admin.i.strative functions. <br />Check with City staff on. correspandence before ta%g actioa. <br />Eefore sending correspondence, Council members should check with City staff to see if an <br />official City response has already been sent or is in progress. <br />Igo not attend m.eet~ngs with City staff untess requested by staff. <br />Even if the Councilmember does not say anything, the Councilmember's presence implies <br />support, shows partiality, intimidates staff, and hampers staff s ability tv do their j ob objectively. <br />® Limit requests for staff support <br />All mail for Council members is opened. by the City Clerk. Mail addressed to the Mayor is <br />reviewed first by the City Manager who notes suggested action andlor follow~up items. <br />Requests for additional staff support -even in high priority or emergency situations -~ should. be <br />made to the City Manager who is responsible for allocating City resources in order to maintain a <br />professional, wellrrun City government. <br />o nit so.cit a 'cai support from staff <br />Council members should not solicit any type of political support financial contributions, display <br />of posters or lawn signs, name on support list, etc,) h~om City staff. City staff may, as private <br />citizens with constitutional rights, support political candidates but all such activities must be <br />done away from the workplace. <br />6 <br />