07-02-2001 CC MIN - SPECIAL - Laserfiche WebLink

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City Council Minutes July 2, 2001 Page 2 Lion's Park Building Project City Administrator Pat Klaers noted that the City Council had authorized the expansion of this building for additional space for the recreation staff. Sketches showing the original layout (A), the expanded layout (B), and a new preferred layout with even more additional square footage (C) were reviewed. Director of Planning Michele McPherson distributed the final version of option C. Option C includes an expanded restroom area and an expanded storage area along with a better layout of the recreation offices. The city cost for option C is estimated to be $29,000. Funding for this expenditure is the RDF/NSP reserve. This reserve will also fund the furniture, fixture, and equipment that are needed to make the open space usable for community functions. The furniture, fixture, and equipment for Community Recreation will be discussed as part of the city recreation budget. COUNCILMEMBER MOTIN MOVED TO AUTHORIZE USING $29,000 OF CITY FUNDS FOR OPTION C WITH THE FUNDING SOURCE TO BE THE RDF/NSP RESERVE. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. GIS City Administrator Pat Iadaers provided a brief update on the status of the GIS mapping system and our dependence on the county for this work. It is being suggested that the dry take over responsibility for the GIS map of Elk River and that the city fund the remaining work that is needed to complete the map. Director of Planning Michele McPherson revie~ved with the City Council the uses of the map, how the system would be updated, what is necessary for the map to be completed, and the cost for this work. Finance Director LoriJohnson informed the Council as to how this GIS mapping system would provide information needed to value the city's infrastructures as required by GASB 34. It was noted that the county has verbally indicated that it would complete the city map by the end of 2002 but that any number of situations could develop to delay this completion date. The Mayor expressed her desire to get a commitment and agreement from the county in writing so that the city could make appropriate plans for use of this map. It was suggested that the city contact the county again to try an reach an agreement on sharing the cost for the mapping work. The Council requested an update at a future meeting on discussions with the county on this mapping system. City Prosecuting Attorney Chief of Police Tom Zerwas reviewed with the City Council the need for a dry prosecuting attorney and how things are currendy being handled at the county. The backlog of city cases at the county was discussed. It was noted that it is uncommon for dries of our size to have the county prosecute misdemeanor cases. Most cities contract with private law firms for this work. The request for the Council to consider is whether or not we should hire an attorney versus contract for these services and also if we should provide the county with sLx-month notice indicating that we will be ending our current arrangement with them for prosecuting services. This item is not currendy in the proposed 2002 budget. The cost for this endeavor is estimated to be $135,000 for wages and benefits and another $15,000 to create offices out of the e.,dsdng police department conference room.