4.8. SR 06-18-2001 - Laserfiche WebLink

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JUN-l~-~001 14:11 TUSHIE MONTGOMERY 612 861 g6~ P.0~/08 PROPOSAL FOR PROFESSIONAL SERVICES CITY HALL COMPLEX SPACE NEEDS ASSESSMENT STUDY FOR THE CITY OF ELK RIVER, MINNESOTA MAY 22, 2001 REVISED JUNE 12, 2001 Having met and discussed the project with the City of Elk River's Design Management Team, Tushie- Montgomery & Associates, Inc., proposes the following scope of work as a recommended procedure for the preparation of a City Hall Space Needs Assessment Study for the City of Elk River. PROJECT DESCRI .pTION: Prepare a City Hall Space Needs Assessment Study for the existing City Hall complex to determine the short term and long range needs for the existing building including City Hall functions, Emergency Operation Center, Police Department, Senior Center, large public meeting room, and public activities. SCOPE OF SERVICES: The professional services of Tushie-Montgomery & Associates, Inc., shall be as follows: I. PROGRAMMING: A. Field verifying, in general, the accuracy of the as-built documents for the existing building and prepare CAD drawings of the existing conditions to be used in determining actual square footages for each area of the building. Using the as-built plans determine existing space allocations for each department and document space deficiencies, building systems appropriateness, potential barriers, circulation, public access, and Handicap Accessibility Compliance. Bm Review all information, reports, documents, and drawings the Owner may have related to this project. Review the current and projected future needs for the building with the City Staff Design Management Team and prepare a space needs program to be used Jn developing site and building reuse and expansion plans with respect to the following: Projected needs by department including current needs, needs by 2005, 2010, and 2020 based upon population change, redevelopment goals, general assumptions pertaining to future operational and service philosophies and characteristics specific to individual departments. Design limitations and opportunities Existing floor plan traffic patterns between departments Existing site and building conditions City zoning requirements Expansion capabilities including campus approach Council Chambers HC accessibility concerns Meeting rooms Site parking requirements Building access points Private offices vs workstations (determine standard work space requirements based upon job responsibilities and function)