8.0. SR 06-04-2001 - Laserfiche WebLink

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Honorable Mayor and City Council May 30, 2001 Page Two Finally, to be successful, staff feels that there needs to be adequate time allowed for public involvement in the process. Therefore, it would be staff's recommendation that the implementation of a Pavement Management Program would consist of a construction project every other year. This would allow sufficient time for public informational meetings and individual feedback on design concerns. The following provides a tentative schedule on how a pavement management project could proceed: · August - Identify upcoming Pavement Management Program project and prepare initial scope of improvements. · September- Hold a public informational hearing with affected property owners. · October- Prepare formal feasibility study including public informational headng input. · November- Hold public headng before City Council. · November through February - Prepare plans and specifications. · March - Coordinate walk-through of affected properties with completed plans. · Apdl- Bid project. · April- Hold assessment headng. · May - Award project and start construction. · September- Construction substantially complete. · June - Final lift of bituminous placed and any punchlist work completed. · July - Final project with contractor. · August- Begin new Pavement Management Program improvement project. As you can see from the schedule, by stretching the project over a 2-year pedod, there is ample time allowed for public involvement and input throughout the entire process. Staff is hopeful that after the first project to upgrade streets in the old core City, the subsequent projects will be an easier sell when the affected neighborhood can see what the end result will look like. This was exactly the case a few years ago in the Orono Lake 3rd Addition when only Fresno Street was reconstructed to get trunk utilities to the south side of County Road 30. Two years later, the remaining neighborhoods came in and asked for an improvement to upgrade their streets similar to Fresno Street. Staff would like confirmation from City Council as to how we should proceed with this program. The next step we see would be to further define the types of improvements necessary in the old core City, upgrade the cost estimates from four years ago, and start to divide the old core City into reasonably-sized projects. At that time, staff could report back to the Council in greater detail, and City Council could consider initiating the first project in the late summer or fall of this year. If you have any questions regarding this information, I will be in attendance at your June 4, 2001, City Council meeting. Sincerely, Howard R. Green Company Terry J. M~irer, P.E. TJM:tw R, Green Company CONSULTING ENGINEERS