8.3. SR 07-31-1995 - Laserfiche WebLink

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~~r ~~ ( ity of ~~ TO: lk • Rl~T~,r FROM: DATE: ITEM 8.3. MEMORANDUM Mayor & City Council Pat Klaers, City Administ r July 31,1995 SUBJECT: Personnel Services Per direction from the City Council, staff has been working on putting together a proposal for doing employee performance evaluations. This was one of the motions that was approved with the Comparable Worth Plan. The Comparable Worth Committee, Lori, Sandy, Phil, and Tom, and I have met twice to discuss how the city should approach initiating a performance evaluation system. At the second meeting we invited the personnel employee from the League of Minnesota Cities to meet with us and explain their services. League representative, Kay McAloney, is the former personnel director for the City of Ramsey and has worked with a number of communities in developing performance evaluation systems. Attached for your review is the proposal from the League of Minnesota Cities to develop an Elk River performance evaluation system. • It should be noted that any performance evaluation system is dependent upon good job descriptions. The City of Elk River job descriptions need to be updated in order to be in compliance with the ADA law. In review of the attached proposal, we believe that the estimate for the job descriptions is high and that the estimate on performance evaluation is low. Everything will be billed out on an hourly basis so the city will only be charged for services that we receive. It is believed that we can get our city job descriptions updated and get a performance evaluation system implemented for about $5,000. Some of these expenses would have to be incorporated into the 1996 budget, but we have one third of this amount already in the 1995 budget. This is the requested amount up front if the proposal is accepted. Staff has not looked at any other consultants to provide these services to the city, but we do not believe we could find better service or quality work at a better price than what is offered from the League. If this proposal is accepted, we would need to work with Kay on the job descriptions first and then work on the performance evaluation system. Our goal is to get through both processes within a year and conduct our first round of written employee performance evaluations in the fall of 1996. We prefer one system for all City employees but we still need to discuss and review the plan with the Police Sergeants who do written evaluations on the Police Officers (union). • Recommendation Staff recommends that the attached proposal from the League of Minnesota Cities is accepted. 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425