7.1. SR 12-16-1996 - Laserfiche WebLink

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11/19/96 COMMUNITY RECREATION BOARD Minutes Fr: 11/18/96 Attendance: J. Asfahl- Comm. Rec., Doug Thompson - Hassan, S. Slater - City of Dayton, G. Eitel - City of Rogers, Vern Heidner - City of Otsego, R. Johnson - Livonia, C.Blesener - CE, R. Holmgren - City of Elk River, J. Gongoll - lSD 728 Representatives absent: Zimmerman, The meeting was called to order at 12:00 by Roger Holmgren. A. Routine matters: 1 .) AD_Droval of past minutes: The minutes from10/21/96 were approved on a motion by V. Heidner, seconded by R. Johnson. Motion Unanimously Carried. 2.) Agenda changes/additions: None 3.) Staff Reports: JA reviewed the staff reports as presented with the agenda packets. 3.B) Ice Arena: J. Gongoll reported that the Elk River city council has requested that Jeff Asfahl be appointed to serve on the Arena Advisory Commission. On a motion by J. Gongol, seconded by G. Eitel the Community Recreation Board accepted the request by Elk River city council. Motion Unanimously Carried. B. Items of Information ! Discussion: B. 1) Field Development / Regional Planning: JA reviewed the past months consensus that dealt with the need/desire for shared facilities planning. JA has learned that approximately $15-$20 thousand dollars would allow us to receive professional service towards developing a regional plan. JA has been identifying possible funding sources. Possible Sources identified at this time are: DTED, Board of Innovation and Cooperation, CMIF, MRPA, NRPA, Miinegasco, Vright- Hennepin Electric Co-op, and possible local groups such as Lions, Rotary, etc. The board asked that JA structure an outline of the project so that we can determine what all we want considered as part of this project. We would then be able to develop a "Request for Qualifications" from sources to provide this plan for us. On a motion by J. Gongoll, seconded by G. Eitle, JA is to report back with a draft action plan / scope of work for consideration. Motion Unanimously Carried. B. 2) Personnel Committee Report' JA reported that work is still ongoing that deals with establishing an employment policy and wage scale range for the administrative staff. The board affirmed that this is necessary. JA also reported that recent changes/requirements associated with the payroll for our program personnel are becoming "un -user freiendly" ( time consuming, duplicative, inviting for trouble )for our office, the payroll clerks and our recreation program staff. JA was directed to research our options associated with making this function more efficient. Specifically, JA is to ask the city of Elk River for their interest in serving as our payroll agent for the Community Recreation Board. Vern Heidner reported at this time that the city of Otsego is reconsidering their need of the Finance Director position, and that that individual currently administers the payroll for our administrative personnel. With the potential for cost savings to their city they would appreciate this service being provided by another source. Vern also motioned to eliminate the need for supervision to JA from that position ( Otsego Finance Director) and have JA report directly to the Chair of the Community Recreation Board. Seconded by Jeff Gongoll. Motion Carried. B.3) Consider establishment of a Program Development Commission: JA reviewed the concept and general benefits to our program as outlined in the agenda item detail. The board asked that JA bring this matter back at a future meeting with more detail as to the scope of work, mission, objectives, etc. for further consideration. Other Business: Roger Holmgren noted that or program is nearly 5 years old and that he would like JA to put together a 5year report and suggest what we may, should, could etc. encounter in the next 5 years. All present thought this was a good idea. JA will plan to give that report next March - April.