5.2. SR 10-12-2009 - Laserfiche WebLink

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City of Elk -~-~ River MEMORANDUM TO: Mayor and City Council FROM: Terry Maurer, Public Works Director DATE: October 12, 2009 SUBJECT: Public Works Master Plan The 2009 Capital Improvements Program (CIP) contains $100,000 earmarked for the master planning of the streets/parks future building expansions. Staff would like to begin the process of hiring an architectural firm to assist in this master planning effort. Staff believes that the best way to hire an architectural firm would be to seek Statements of Qualifications from a list of 8 - 12 architectural firms that have previously done these types of building master plans for other governmental agencies. Staff believes it would be best to seek a firm through a Statement of Qualifications process and then negotiate a specific scope and fee for the services needed. Since we axe not experts in master planning these types of facilities, we do not believe that we could put together a scope of services and ask for a direct proposal including a price at this time. We have talked with John Mentor of Sherburne County who has recently completed a successful master planning, design, and construction of a similar type of facility near the City of Becker. In fact, we have asked John Mentor and he has agreed to sit in on an interview panel for the final selection of firms. Of course, the finally selected firm, together with the proposed scope of services and the fee, will be presented to the Council at a later date for the Council's consideration and approval. If the City Council would like, staff would be happy to have Council representation on an interview panel when selecting the architectural firm. It should be noted that staff is well aware that given the current state of the economy and the pressures on the city budget, there is no time table set for construction of an expanded streets/parks building. We do, however, feel that it is important to complete a master planning process and have an adopted plan that clearly states where we intend to add in the future as funds become available. As stated earlier, there is $100,000 programmed in the 2009 CIP for the streets/parks building master plan process. Staff is requesting authorization to begin a Request for Qualifications process to select an architectural firm to assist the city in preparing a master plan for the streets/parks building expansion.