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cti~n egueste <br />The IT department is seeking authorization to acquire virtualization hardware and software <br />ack r~undl Nscu~s~®n <br />This project was first presented to Council back in May. Since then we pursued the financing o£ the <br />project via a public safety grant. we were unsuccessful in securing any grant funding. The compelling <br />reasons for this pro ject are; <br />® Simplified disaster recovery. once deployed we will have areal-time duplication of all production <br />data in our EUC equipment closet. Recovery time can be minutes with no ions of data. <br />® we are currently running nine of our fifteen servers with expired warranties. This project will <br />upgrade these servers and provide the infrastructure necessary to replace our other servers <br />without the need for purchasing hardware. <br />~ Power Usage: The power and cooling cost for an individual server is estimated to be over five <br />hundred dollars per year. we anticipate eliminating ten of our fifteen sea.•vers for an annual cost <br />savings of five thousand dollars. <br />~irtualization is now a proven and mainstream technology that has been deployed initially in larger <br />organizations and now ion organizations of all sizes. <br />After a review of lease options and expected useful life of the equipment, we recommend the purchase <br />option, or if we went with a lease, a lease to own option. The major factor was that we anticipate that <br />so:m.e or maybe all of the equipment to be serviceable beyond the fzve years of a lease agreement. Also, <br />when reviewing lease options, the refresh/update lease was more expensive over the five years. <br />Most of the items are available on the State contract through works Computing ~dealer• of HP~. IT <br />requested quotes for the remaining storage portions with the lowest quote also coming from works <br />Computing. <br />Nnancmal rn act <br />The cost of the virtualization hardware and software is X54,433.23. In Zo09, the IT Department budgeted <br />$30,000 in Capital outlay for lease payments for this expenditure. This leaves X54,433.23 to be financed <br />or funded internally. Since the IT department is recommending that a lease would be purchase to own, <br />we can fund the remaining portion of the project internally out of the capital outlay rese~•ve fund to avoid <br />