6.1.A. SR 09-21-2009 - Laserfiche WebLink

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~/ City of Elk -. River REQUEST FOR ACTION To Item Number Ma or and Ci Council 1 A Agenda Section Meeting Date Prepared by Public Works Se tember 21, 2009 Ter Maurer, Public Works Director Item Description Reviewed by Windsor Meadow Public Hearing/Assessment Hearing Lori ohnson, Ci Administrator Reviewed by Action Requested The City Council is requested to conduct the public hearing/assessment hearing for the Windsor Meadows final lift of bituminous improvement. Once the two hearings are closed, it would be appropriate for the City Council to consider the attached three resolutions. The first resolution orders the improvement; the second resolution adopts the assessment roll; and the third resolution awards the contract. Background/Discussion Windsor Meadows, which is located in the northwest part of the city and shown on the attached exhibit, is a rural cluster development that has never been fully completed by its developer. Therefore, the City Council initiated a public improvement project to complete the final lift of bituminous surfacing and other ancillary items, assessing the cost to the 23 buildable lots out of the 33 total lots still owned by the developer/finance company. I will be prepared with a brief presentation of the proposed improvements, after which I will be available to answer questions from the City Council and/or public. At the close of the public hearing/assessment hearing, the City Council is asked to consider three resolutions: The first resolution orders the improvement. This resolution requires a 4/5 vote of the City Council to adopt since this is acity-initiated project. The second resolution adopts the final assessment roll, a copy of which is attached. You will note that the final assessment roll includes assessments against Outlots A, B, C and D. These are in error and prior to adopting the assessment roll, these should be removed from the roll. This would leave 231ots owned by Lakeland Construction Finance LLC as the assessed units for the proposed improvements. The final resolution awards the contract. Because the project is under $100,000, State Statute allows for the solicitation of quotes. Three quotes have been received. They are as follows: Rum River Contracting Company $59,599.05 Oman Brothers Paving Inc. 66,388.80 Harddrives, Inc. 71,890.30 Rum River Contracting Company has previously successfully completed similar projects within the city and is currently completing the Morton/Norfolk Improvement and the Great Northern Trail Improvement. Therefore, we would recommend award to them as the lowest quoting contractor.