7.4. SR 07-20-2009 - Laserfiche WebLink

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~/ City of Elk --~ River REQUEST FOR ACTION To Item Number Ci Council 7.4. Agenda Section Meeting Date Prepared by Public Works ul 20, 2009 Ter Maurer, Public Works Director Item Description Reviewed by Resolution Accepting Bid and Authorizing Execution of Tim Simon, Finance Director Contract in the Matter of the Great Northern Trail Bituminous Reviewed by Paving Project Action Requested Adoption of the attached resolution awarding the contract for the paving of the Great Northern Trail, north of CSAH 33. Background/Discussion As the City Council is aware, the city has received a SAFTEA-LU Grant for the paving of the Great Northern Trail north of CSAH 33. In addition, the Parks Department has received a Department of Natural Resources Grant to assist with the same project. Bids were opened on Thursday, July 9, 2009 for the improvement. There were a total of eight bids received, four of which were deemed to be incomplete because they did not include all of the required federal paperwork with the bid. None of the incomplete bids were lower than the two lowest complete bids. The following table lists the four complete bids and their total bid amount. A copy of the bid tabulation is attached. Compan Name Bid Amount Rum River Contractin $234,831.97 W.B. Miller, Inc. $245,909.50 North Valle ,Inc. $268,801.53 Hardrives, Inc. $323,390.45 The engineer's estimate for the project construction was $284,274.80. The low bid received from Rum River Contracting is approximately 17 percent under the engineer's estimate. MnDOT has already given their approval to the award of the bid to Rum River Contracting. Financial Impact The Federal SAFTEA-LU Grant was in the amount of $215,398; however, the federal dollars can only be used for construction at a rate of 80 percent federal - 20 percent local. The Minnesota Department of Natural Resources Grant was $70,000. This grant can be used for construction and overhead at a 50% city/50% DNR grant rate. An analysis of the low bid and the two grants results in a city contribution of $50,000 - $70,000 which will be funded by the Park Improvement fund.