5.4. SR 07-06-2009 - Laserfiche WebLink

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REQUEST FOR ACTION To Item Number Ci Council 5.4. Agenda Section Meeting Date Prepared by ul 6, 2009 Rich Czech, Arena Mana er Item Description Reviewed by Award Contract for Ice Arena Roof Repair Tim Simon, Finance Director Reviewed by Lori ohnson, Ci Administrator Action Requested Award the quote for the Barn roof repairs to Matt Thompson Builders Inc. in the amount of $6,961.00. Background/Discussion The Arena's Capital Improvement Plan for 2009 included $100,000.00 for a new roof for the Barn. After city staff discussed the options available and costs of the various options, staff decided that minimum repairs should be made to the Barn's roof at this time due to the fact that it made more sense to replace the roof if the expansion takes place in the future. The repairs to the roof will consist of replacing and sealing the screws that secure the decking and the ridge to the supports of the roof, sealing the seams of the roof, removing the rust from the decking and repainting theses areas, and patching areas of the roof where necessary. The repairs will extend the life of the roof approximately 10 years. This spring a structural engineer reviewed the existing roof to make sure it was sound and that any rusting that has occurred over the years has not jeopardized the integrity of the structure. After two visits the structural engineer deemed that the roof was sound; however, the report (attached) indicated that further rusting may jeopardize the integrity of the supports in future years if the environment of the Barn is not controlled during the skating season when the ice is in the Barn. To control the environment in the Barn a dehumidifier would have to be installed in the Barn, like there is in the Olympic rink. Along with several other energy saving projects, we have submitted an application to the Minnesota Office of Energy for funding for a dehumidifier through the Federal Stimulus Energy Grants. We will hopefully know more about the status of the grants in August. The lowest quote for the roof repairs came from Matt Thompson Construction, $6,961.00, the second lowest quote of $8,441.00 came from Stock Roofing, and the third lowest quote of $23,670.00 is from Berthiaume's Northside Contracting. From what I can tell the higher cost between the two lower quotes and the third quote is due to the higher rate per hour for labor along with the amount of labor figured to perform the work. Financial Im act The roof repair/replacement was budgeted in the 2009 Ice Arena fund, with a corresponding transfer coming from the Municipal Liquor stores. The Ice Arena is anticipating applying for some energy efficiency grants, and if there are any matching requirements, we would ask that the match come from the S:\Council\Arena Roof.doc