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Agenda Item Detail <br /> <br />B.1) Reports on the "97 Recommended Budget: Each participating goveming body has received the Community <br />Recreation Board 1997 administrative budget. Jeff has been "on the road" visiting the area leadership with regard to the <br />budget. There has been satisfaction with the stabilization of the assessment amount. Interest has been expressed in <br />assuring responsible means of managing our personnel costs. <br /> <br />B.2) Review May of '95 10ng range planning goals: Enclosed you will find the goals as set in May of '95. I will report on <br />the status of each and suggest where we can go from here. Discussion should take place with regard to necessary <br />changes / additions. Below I have listed some areas for discussion. The city of Elk River is interested in our leadership <br />with coordinated planning amongst the communities related to field development. JA will have an inventory and some <br />maps available of area fields to help better understand this issue. <br /> <br />- Coordination of joint planning meetings with the area Park Commissions to develop communication and a plan for future <br />park/trail and other related facilities planning. <br />- Leadership in the area of increasing transportation services. <br />- Continued involvement w/CE on providing leisure services and opportunities to teens. <br />- Developing programs that would take place in neighborhood parks / open spaces ( organized playgrounds) (Parks in <br />the Streets). <br />- Advocacy for recreational / park development coinciding w/the construction of school facilities. <br />- Coordinated / universal management of recreational facilities maintenance. <br /> <br />B.3) Personnel Committee Report / Update: The committee has been researching methods that would add more cladty <br />and unity to the administration of our program. Much of this work is still in progress. According to feedback thus far about <br />managing our personnel costs, the committee is researching and comparing job responsibilities and will utilize this <br />information to consider implementing a single administrative policy and wage manual. JA will explain the status of this <br />research and optimal timeline for implementation. <br /> <br />Below is an outline of our research areas. <br /> <br />1) Overview of current fiscal agency roles & associated issues: <br /> <br />- lSD operates on a fiscal year, (July - June) and all municipalities and townships operate on a calendar year. As do we. <br />- JA is on lSD payroll and benefits structure while all other admin, personnel are on city payroll and benefit structure <br />- all recreation program staff become an employee of the host city of the activity. This lends itself to duplication of: work <br />comp., payroll management, & confuses the issue of liability/work comp. issues. <br />- requires lSD stationary checks, which are prohibitive to our identity. <br /> <br />2) Exploration of uniting fiscal agency- Considerations: <br /> <br />a) admin staff payroll and benefits: it would be possible to develop our own and set policy that covers all admin personnel <br />payroll and benes. <br /> <br />b) recreation program personnel: It could be designed to have all program personnel represent our organization and <br />receive a check from us rather than potentially from 4 different sources as current structure allows. <br /> <br />c) accounts payable / receivable: lSD currently performs this. Current format for line items is rigid due to educational <br />requirements that a municipality would not be bound by. lSD fiscal agency is prohibitive to our identity. If our own were <br />developed, it could be customized to suit our specific financial management needs. <br /> <br />B.4) Joint meeting with the CE and ECFE advisory_ councils: Staff representatives of CE, ECFE and Recreation have over <br />the past several months been working very hard at improving understanding and communication for the betterment of <br />each of our program areas and the constituents as well. Being that our market is primarily the same, and the way in <br />which we deliver our service is as similar, it can be easily understood that occasionally boundaries get crossed. <br /> <br />Staff believe that it would be beneficial for the leadership of each to meet and share their vision, concerns, etc. so that <br />individually, while in a united fashion each program can prosper and most effectively serve our constituencies. It is <br />expected that this meeting will take place later this fall or early winter.. <br /> <br /> <br />