8.2. SR 05-18-2009 - Laserfiche WebLink

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REQUEST FOR ACTION To Item Number Ci Council 8.2. Agenda Section Meeting Date Prepared by Administration Ma 18, 2009 Lori ohnson, Ci Administrator Item Description Reviewed by Shared Personnel Agreement Between the City of Elk River and Elk River Municipal Utilities (ERMU) Regarding the City's Reviewed by Public Works Director and ERMU's Water Department Action Requested Approve Shared Personnel Agreement between the City of Elk River and Elk River Municipal Utilities (ERMU) regarding the City's Public Works Director and ERMU's Water Department (Agreement). Background/Discussion The Elk River Municipal Utilities Commission requested that the City Council consider entering into an agreement to have the City's public works director supervise the water superintendent and provide management services to the water department. The Council considered this request in March and directed staff to work with the ERMU to draft an Agreement for those services. City Attorney Peter Beck drafted an Agreement for the services requested by ERMU. The Agreement has subsequently been reviewed and revised by the ERMU staff and the Commission. The ERMU Commission approved the Agreement at its meeting on May 12. The Agreement provides for services that are somewhat reduced from those originally proposed by ERMU. The Agreement states that the water superintendent will be under the direct supervision of the public works director and that the City will provide assistance with management of the Elk River water system through the public works director. The public works director will continue to report to and work under the city administrator. The water utility remains under ERMU. Attachment A includes a list of the services to be provided to ERMU by the public works director. Payment for services will be $1,000 per month initially; payment will be reevaluated after six months based on actual hours of service provided. This Agreement may be cancelled by either party with 60 days written notice. The Agreement also includes an automatic renewal clause for successive one year terms. City staff is prepared to offer these services to ERMU as stated in the Agreement. During the time the City is under contract for public works director services with BDM Consulting, there will be no additional charge from BDM. The time anticipated to be spent on water issues is relatively minor, and there is adequate time allowed within the BDM contract. At such time when the City employs a public works director, these duties would merely be another function of that position and would be included in the job description. There would be no pay impact to add the water duties to the public works director position. Financial Imaact S:\Council\Lori\2009\Shared Pesonnel Agreement 05 18 09.doc