5.10. SR 08-19-1996 - Laserfiche WebLink

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3/94 original updated 3/96 Guidelines for usacje of Outdoor Playfields (These guidelines apply to the playfields located in Elk River that are owned by either the City, School District, or both.) Purpose: ~ -----~ These playfield facilities are provided for the leisure time pursuits of all residents in addition to any officially scheduled use. Correspondingly, certain guidelines are needed to insure the proper use and management of the facilities so that all people may enjoy them equally. Distinction / Classification of use: Type 1. General public: - casual use taking place dudng facility hours at no charge on a first come, first served basis.( the users must be distinguishly unique from any of the classifications types listed below. No permit is required. If used in conflict with any of the below classifications, then the general public user is to allow the agency or exclusive use permit holder access to the field at the time scheduled for use. This does not include unscheduled youth association practices. Type 2. Agency activity: any scheduled use by lSD 728 School District administration, lsd 728 Com. Ed., Community Recreation Board, or any Park Commission sponsored activity. Type 3.Athletic Association: any scheduled use by a recognized bonafide local association for the purpose of conducting their program. Type 4. Independent: any use by a non-local organization, or by any org. w/less than 80% of their league comopetitors coming from outside of the Elk River city limits, or any "Independent" teams that are duplicating an existing local program. Type 5. Exclusive / Special Event use: allowed by permit only. Permits will be issued by the Community Recreation office. This permit requires a user fee and compliance with permit guidelines and a $500 refundable damage deposit. Refunds will be awarded after inspection by Community Recreation Board staff. These permits will be allowed following the same order of pdorit!es as outlined below. Also see below the "Determination of use and required fees." Priorities: To be honored according to number 1. - School activities (generally take place only on school district owned facilities) 2. - Agency sponsored activity 3. - Local Youth Athletic Association for league scheduling purposes 4. - Local Adult Athletic Association for league scheduling purposes 5. - Independant ( with local residency participants of at least 80%): will be charged according to same fee formula as currently in place that all other local affiliations pay. 6. - Non - Local: Will be charged $10 per field per use. Guidelines for use: All arrangements for use are to be made with the Community Recreation Board Office -Exclusive use permits must be filed with the Area Recreation office 10 business days in advance or they may not be honored. - Groups falling under Association status must schedule the use for their scheduling purposes within a reasonable time frame with the recreation office. It is to be understood that their scheduling needs (excluding time for practices) be dealt with in good faith with respect to all user groups. - Any and all maintenance will be the responsibility of the facility property owner or its coordinating agent (Community Recreation Board) All special maintenance need considerations are to be scheduled and coordinated with the recreation office. - Absolutely no unauthorized vehicles or equipment is allowed on the facilities for any purpose. - The recreation department reserves the right to cancel any scheduled use. Any use after proper cancellation notification will subject the user and its appropriate affiliated association to a penalty fee. - Parking is limited to designated parking areas only. Violators will be subject to parking violations. Determination of use and required fees for Exclusive / Special event use: A. Local association, exclusive use request for the purpose of conducting their regular "in-house" program. The association will be responsible for all costs associated with "biff" arrangements, labor time (as Clocked) and any other costs such as garbage etc. An example of this type of activity would be a year end"Jamboree" or similar event intended to benefit the participants of the activity taking place in accordance with the permit. Not necessarily intended to be a fund raiser. B. Local affiliation with or sponsored, event in which 75% or more of the participants are Distdct 728 residents. - Labor as clocked, $3 per field / per day, plus any special "Biff" arrangements. C. Local affiliation with or sponsored event in which 50% or less of the participants are District 728 residents. - Labor as