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Agenda Item Detail <br /> <br />B.1} Budget Committee Re~3ort / Recommendation: The budget committee has met several times during July and will <br />have a report and recommendation to give at today's meeting. <br /> <br />B.2} Pers0nnel Committee Reoort / Uodate: The committee has met and is prepared to share their findings of the <br />evaluation of Jeff. The committee has also been researching methods that would add more clarity and unity to the <br />administration of our program. Much of this work is still in progress and will be shared for discussion at today's meeting. <br />The following is what has been considered. <br /> <br />1 / Overview of current fiscal agency roles & associated issues: <br /> <br />- lSD operates on a fiscal year, (JulY - June) and all municipalities and townships operate on a calendar year. As do we. <br />- JA is on lSD payroll and benefits structure while all other admin, personnel are on city payroll and benefit structure <br />- all recreation program staff become an employee of the host city of the activity. This lends itself to duplication of: work <br />comp., payroll management, & confuses the issue of liability/work comp. issues. <br />- requires lSD stationary checks, which are prohibitive to our identity. <br /> <br />Exploration of uniting fiscal agency- Considerations: <br /> <br />a) admin staff payroll and benefits: it would be possible to develop our own and set policy that covers all admin personnel <br />payroll and benes. <br /> <br />b) recreation program personnel: It could be designed to have all program personnel represent our organization and <br />receive a check from us rather than potentially from 4 different sources as current structure allows. <br /> <br />c) accounts payable / receivable: lSD currently performs this. Current format for line items is rigid due to educational <br />requirements that a municipality would not be bound by. lSD fiscal agency is prohibitive to our identity. If our own were <br />developed, it could be customized to suit our specific financial management needs. <br /> <br />B.3) Youth Initiatives update: As you are aware Community Recreation and Community Education have been diligently <br />working since Dec. of '95 at finding new alternatives/resources/means, etc. of reaching out to area youth through the <br />provision of leisure time opportunities. Since the youth Summit in March of '96 we have been able to respond in several <br />areas based on feedback but yet there is still more to be done, planned considered, etc. <br /> <br />Following the Youth Summit report at our Annual Meeting in May Of '96 Comm. Rec. and Comm. Ed. staff have hosted a <br />community meeting (took place on July 16th ) that had over 60 residents attend. Enclosed you will find the results of the <br />work tat was done at this meeting. We have planned a follow up meeting for Thur. August 22nd to begin to hopefully <br />determine some direction and action plans. <br /> <br />I will be prepared to answer any questions you may have and I would appreciate hearing any comments. <br /> <br />B.4) Review May of '95 Iona ranae [~lannina goals: Enclosed you will find the goals as set in May of '95. I will report on the <br />status of each and suggest where we can go from here. Discussion should take place with regard to necessary changes / <br />additions. Below I have listed some areas for discussion. <br />- Coordination of joint planning meetings/the are Park Commissions to develop communication and a plan for future park/ <br />trail and other related facilities planning <br />- Leadership in the area of increasing transportation services <br />- Continued involvement w/CE on providing leisure services and opportunities to teens <br />- Developing programs that would take place in neighborhood parks / open spaces ( organized playgrounds) (Parks in <br />the Streets) <br />- Advocacy for recreational / park development coinciding w/the construction of school facilities <br /> <br /> <br />