03-24-2003 CC MIN - Laserfiche WebLink

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City Council Nfinutes March 24, 2003 Page 4 ----------------------------- 5.4. RequestPartners Presentation by Howard R. Green (Complaint Tracking Software) Doug Brown of Howard R. Green Company gave a demonstration of RequestPartner, which is complaint-tracking software. Mr. Brown eXplained that the software is used for tracking requests and/ or complaints from citizens. It was d"le consensus of the Council to direct staff to continue to work on how the city would implement and use the software program. 5.5. Legislative Session and City Budget Update City Administrator Pat Klaers gave an update on the legislative issues. The City Administrator requested the Council to adopt a resolution which supports legislation for improved funding options for street improvements. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 03-21 SUPPORTING LEGISLATION TO PROVIDE IMPROVED FUNDING OPTIONS FOR CITY STREET IMPROVEMENTS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Adrninistrator noted that he is preparing for possible budget cuts by meeting with department heads to discuss possible departmental budget cuts to help address the budget shortage. The City Administrator noted that Phil Hals has recommended to reduce the hours of custodial employee Al Pudlik from full time to part time based on city needs due to the hiring of a cleaning fIrm for City Hall and d1e Library, and in order to address d1e budget shortfall issue. COUNCILMEMBER TVEITE MOVED TO REDUCE AL PUDLIK'S HOURS FROM FULL TIME TO PART TIME (20 HOURS PER WEEK). COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administr'ator noted that the Chris Zerwas would no longer be cleaning for the Police Department as of April 30. He indicated that the Street Superintendent would be getting a quote for cleaning services from Toni Karpi who currendy cleans City Hall. 5.6. Public Safety/City Hall Project Update The City Administrator updated the Council on d1e progress of the public safety and city hall project. He indicated that the city hall project is approaching 3.5 million dollars. The Administrator stated that the furniture order for City Hall must be placed by the end of the month in order to meet the move schedule. He indicated that the cost of the furniture is about $300,000. The City Administrator reviewed the timing of the move. He recommended that City Hall be closed on June 13 to accommodate the move from the City Hall to the temporary space in the Utilities building. He also discussed the issue of rescheduling City meetings to anod1er location while City Hall is under re-construction. The City Administrator suggested the use of Lion's Park Center for the City Council, HR.!\., EDA, Planning Commission and Park and Recreation Commission meetings. The Council discussed the possibility of using the litde theater for meetings. It was the consensus of d"le