5.2. ERMU SR 02-24-2009 - Laserfiche WebLink

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• Transfer items to vehicle being used to travel to the project/work site; • Upon completion of the project/day's work, record inventory items used on the inventory sheet to be turned in for record keeping; and • Return any unused items to inventory stock in a timely manner. Regular Counts On at least an annual basis, inventory counts are to be performed and a reconciliation of any discrepancies completed to account for all inventory used and inventory still in stock. Because there are inventory items that justify more careful planning and attention, such items will be reviewed with higher frequency. Significant items (as identified by purchasing and management) including items costing over $1,000 per piece or high risk items (such as wire with high salvage values) will be counted quarterly. A reconciliation will be performed for any discrepancies to account for all inventory used and inventory still in stock. Equipment There is equipment that is not in inventory but which is necessary for the completion of electric and water infrastructure construction and maintenance. Items such as chain saws, power drills, crimping tools, etc. are resource investments that need to be managed. A listing of these items, with the quantity and location of each item, will be maintained and periodically reviewed for accountability. The minimum review period will be quarterly. Ensuring Accuracy Employees are responsible for and must take steps to ensure the accuracy and completeness of inventory reporting data. In addition, employees that utilize and transport inventory must take necessary steps to safeguard such inventory from loss or theft. When an employee submits inventory reporting data, he or she is attesting to the accuracy of the data. Knowingly submitting or approving inaccurate inventory reporting data or careless reporting such data is a violation of policy and may subject the person to appropriate disciplinary action. 6. JOB POSTING As position vacancies occur at the Utility, the position's job description will be posted in a prominent location to inform employees of the vacancy. Employees that wish to be considered for the position are encouraged to contact the appropriate decision-maker(s) indicated on the posting. The Utility may also advertise the vacancy to attract external candidates. The Utility retains its managerial rights and will solely decide who is best qualified to fill the vacant position either from current employees or applicants outside the company.