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ELK RIVER MUNICIPAL UTILITIES <br />322 King Avenue <br />Elk River, Minnesota 55330 <br />Phone (612) 441-2020 <br />Fax (612)441-8099 <br />October 23, 1996 <br />To: Patricia Hemza <br />Glenn Sundeen <br />Robert McCartney <br />Judy McSpadden <br />From: Bryan Adams ~ C~ <br />Subject: Purchase Orders <br />In an effort to enhance our documentation of purchasing materials <br />and/or services, I would like to implement the following procedures: <br />a) Any purchased items or services over $100.00 must have a <br />pre-approved purchase order number. The supervisor of the <br />department will initiate the purchasing process by getting <br />quotations or asking Judy to secure quotations before the <br />actual item is purchased. The General Manager or his <br />designee will sign all purchase orders. A minimum of two <br />quotations are required. <br />b) Items or services under $100.00 may be purchased upon <br />authorization of supervisor. A signed purchase order by the <br />general manager or his designee must follow. <br />c) Routine items such as office supplies, hardware and small <br />automatic parts where accounts are already established at the <br />place of business will not require a purchase order. <br />Supervisor must authorize its purchase and supervisor or <br />employee must sign the receipt at the business and turn in to <br />Judy. <br />If there are any suggested changes, please feel free to let me <br />know. <br />