04-13-2004 ICE MIN - Laserfiche WebLink

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Ice Arena Commission Minutes April 13, ?004 Page 2 ........................... MOVED BY COMMISSIONER TVEITE AND SECONDED BY COMMISSIONER MADSEN TO ELECT DAVE HALGREN AS SECRETARY FOR 2004. MOTION CARRIED G-0. Review 2001 Operating Finances. Current Information on 2002 Financial Status and Proposed 2003 Budget Ice Arena Manager Rich Czech presented budget information for 2003 and 2004. Mr. Czech stated that the Barn was scheduled to have ice by the third week in September and due to the problems in the floor, the Barn was not operational until November 8. This caused the Arena to lose approximately $33,000.00 in ice sales and another $4,269.33 in programs that had to be cancelled. Mr. Czech noted that if not for the income loss from lost ice sales and programs due to the Barn starting later and the expense to repair the Barn floor, the Arena's net income loss would have been close to what was estimated in the budget. The Commission and City Administrator Pat Klaers commended Rich Czech and his staff for doing a great job working with the ailing Barn floor and for making the necessary repairs to keep it going through the winter. Review Ice Usage_ Demand. and Ice Rates Ice Usage Arena Manager Rich Czech presented ice usage details for the last three years. Mr. Czech noted that he believed if the Barn floor had been in operation on time the Arena would have exceeded 4,000 hours of ice rented this season. Demand Mr. Czech stated that last year was the first year for the Roger's High School programs and they will be looking at expanding this year. The boys are looking at increasing their hours from one hour a day to two hours a day and the girls from one hour a day to one and a half hours a day. Mr. Czech explained that in order to accommodate these additional hours the Arena would have to displace another customer or customer's hours. It was discussed that Becker/Big Lake may be the logical customer to let go as they are looking at moving their programs to Monticello if Monticello builds a rink this year. This would free up about 80 hours, which would take care of the increase in demand from the Roger's High School programs. It was noted that it would be nice to establish a long term working relationship with Rogers, but it's hard to overlook a good long-term customer like Becker/Big Lake. Mr. Czech stated that if Becker/Big Lake is released and Rogers builds their own rink, that this would leave 450 hours of ice to be rented which would be difficult to do. Commissioner Madsen questioned if we could require a longer commitment from Becker/Big Lake than we have in previous years. It was discussed that if Big Lake/Becker would commit to two years that it may be in the best interest of the Arena to keep them and Rogers High School and reduce Rogers Youth Hockey hours as needed.