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such costs. Failure to obtain such approval may result in such costs being <br />disallowed for reimbursement. <br /> <br />The City will prepare reports, keep records, and perform work so as to enable <br />Mn/DOT to collect the federal aid sought by the City. Required reports are listed <br />in the Mn/DOT State Aid Manual, Delegated Contract Process Checklist, <br />available from Mn/DOT's authorized representative. The City will retain all <br />records and reports in accordance with Mn/DOT's record retention schedule for <br />federal aid projects. <br /> <br />9. Upon completion of the Project(s), the Project Engineer will determine whether <br /> the work will be accepted. <br /> <br />E. PAYMENTS. <br /> <br />The entire cost of the Project(s) is to be paid from federal funds made available <br />by the FHWA and by other funds provided by the City. The City will pay any <br />part of the cost or expense of the Project(s) that is not paid by federal funds. <br /> <br />The City will prepare partial estimates in accordance with the terms of the <br />construction contract for the Project(s). The Project Engineer will certify each <br />partial estimate. Following certification of the partial estimate, the City will make <br />partial payments to the Contractor in accordance with the terms of the <br />construction contract for the Project(s). <br /> <br />Following certification of the partial estimate, the City may request <br />reimbursement for costs eligible for federal funds. The City's request will be <br />made to Mn/DOT and will include a copy of the certified partial estimate. <br /> <br />Upon completion of the Project(s), the City will prepare a final estimate in <br />accordance with the terms of the construction contract for the Project(s). The <br />Project Engineer will certify the final estimate. Following certification of the final <br />estimate, the City will make the final payment to the Contractor in accordance <br />with the terms of the construction contract for the Project(s). <br /> <br />Following certification of the final estimate, the City may request reimbursement <br />for costs eligible for federal funds. The City's request will be made to Mn/DOT <br />and will include a copy of the certified final estimate along with the required <br />records. <br /> <br />F. LIMITATIONS. <br /> <br />1. The City will comply with all applicable Federal, State, and local laws, <br /> ordinances, and regulations. <br /> <br /> (Mn/DOT Agreement No. 84231) <br />N:\FedAid\DCP\DCP Agency Agreement & Letter-Merge Template.doc 2/27/03 Page 4 <br /> <br /> <br />