INFORMATION #2 01-05-09 - Laserfiche WebLink

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Page 3 Regular meeting of the Elk River Municipal Utilities Commission December 9, 2008 integrity testing only as long as ERMU has a 24 hour notice of this and that it is performed late at night during non-peak hours. Vance provided a slide show of the reroofing project at the power plant which is now complete. Jerry Gumphrey asked staffto compile a job description for the General Manager duties and bring to the next Commission meeting. Vance said that Jerry Takle has been working with him on a list of duties. Theresa Slominski said the auditors will be here for the pre-audit on January 15~'. In October staff finished collecting all the irrigation meters. After verifying the readings and records it was discovered that 10 meters were under billed in 2008 by approximately $40,000. This affects some accounts by $1,000 and some up to $7,000. A letter will be sent to these accounts describing the error. Discussion followed regarding payment. John Dietz asked if a discount should be offered. Jerry Gumphrey suggested a 20% discount only if the bill was paid within 30 days. Jerry Gumphrey moved to approve a 20% discount for payment made within 30 days on the accounts that were under billed on their water usage. John Dietz seconded the motion. Motion carried 3-0. David Berg said staff is currently doing maintenance on the well filters and checking on any anthracite loss. With the changing of federal government staff, there is a possibility of funds being available for wellhead protection to seal abandoned wells. Some of ERMU wells are not recovering during the winter months and are 10% lower. Connexus has been notifying us of homes that are foreclosed that are on our municipal water system. January 7~` will be the first meeting with the Soil and Water Conservation group. Lori Johnson stated that Vance Zehringer has been at some recent department head meetings at City hall and that the communication between ERMU and the City has been very good. Mark Fuchs updated Commission on the current projects the electric department has been working on. They are the Waterfront East pole easement issues, the new Feeder 42 out of the 14 Station, MN School of Business site on 193` Avenue, and Otsego Autocare on Parson Avenue. The line extension along County Road 39 in Otsego for the new church is almost complete, and Area 18 is still in progress. Mark brought up the subject of used poles. In the past the poles were given out to whom ever wanted them. Jerry Gumphrey felt it should be available to everyone on a first come first serve basis and that a one time ad in the local paper should be done to let the public know. Troy Adams reported the electric sales were up 6.6% from last year and with water down by 2.5%. A recent inspection of ERMU facilities was performed by AIG Insurance. There were seven Security sales for the month of November. Troy relayed, on a good note, a local RV business had our security technician, Rick Schaust, install some wireless door sensors in some of their RV's. When thieves started breaking into the RV's, the motion sensor was. tripped but they couldn't hear the alarm as it was inside the building. The police showed up