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~ / To: <br /> <br /> From: <br /> iver Date: <br />Police Department Subject: <br /> <br />Memorandum <br /> <br />Mayor and city Council <br /> <br />Thomas D. Zerwas, Chief of Police~. <br /> <br />April 24, 1996 <br /> <br />EXECUTIVE SECRETARY POSITION <br /> <br />Recently, the City Council authorized the position of Executive <br />Secretary for the City Administrator. At the time of the request, <br />I discussed with the City Administrator about our needs for an <br />Executive Secretary. I was advised to make my request at the April <br />29, 1996, council meeting. <br /> <br />Currently, Kathy Anderson, our T.A.C. Officer/Administrative <br />Secretary's work day consists of numerous tasks that are of a <br />confidential and also administrative level. Below is a list of <br />directives that Kathy is assigned to do on a regular basis. <br /> <br />~Administrative typing for Sergeants (memos, letters, etc.) <br />~Confidential typing for Sergeants (reports, etc.) <br /> <br />~Take personal calls/messages to Chief's DID <br /> <br />~Draft/type memos for Chief (council, etc.) <br /> <br />~Draft/type letters for Chief (thank you, authorization, legal, <br /> etc.) <br /> <br />~Edit all written correspondence from Chief's office <br /> <br />~Handle confidential department personnel issues (reprimands, <br /> litigation, etc.) <br /> <br />~Manage confidential mail (incoming/outgoing) <br /> <br />~Responsible for background checks (criminal, police employment, <br /> handgun permits, licensing, explosives, social service, adoption, <br /> etc.) <br /> <br />~Notary for Chief's affidavits <br /> <br />~Responsible for sealed bids; witness such <br /> <br />~Responsible for building master key, contact for vendors/repair, <br /> etc. <br /> <br />~Responsible for office equipment purchasing <br /> <br />~Generate weekly news report <br /> <br />13065 Orono Parkway · P.O. Box 723 · Elk River, MN 55330 · (612) 441-2324 · Fax (612) 441-8937 <br /> <br /> <br />