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REQUEST FOR ACTION <br />To Item Number <br />City Council 5.2. <br />Agenda Section Meeting Date Prepared by <br />Administration November 3, 2008 Lori ohnson, City Administrator <br />Item Description Reviewed by <br />Consider Request from Minnesota Board of Firefighter Training Bruce West, Fire Chief <br />and Education to Lease Space in City Hall Reviewed by <br />Action Requested <br />Consider pursuing discussions with the Minnesota Board of Firefighter Training and Education (Board) <br />to lease the former prosecuting attorney office space in city hall to the Board. <br />Background/Discussion <br />The Minnesota Board of Firefighter Training and Education was recently established by the Legislature. <br />By Statute the Board is required to have office space within 40 miles of the St. Cloud area. Fire Chief <br />Bruce West has worked with the Board in the past, and through discussions the possibility of renting <br />space in Elk River came up because of the convenient location and availability of space in city hall. <br />The office space previously used by the prosecuting attorney is not currently needed by city staff other <br />than for storing records in the automated file. It has a separate entrance and is isolated from the main <br />offices making it an attractive location for the Board. Because this space maybe needed at some point in <br />the future, the lease would provide an out clause following the initial term; one year has been proposed as <br />the initial term. <br />The Board has two staff positions and a twelve member board. The Board mainly needs the space to hold <br />bi-monthly board meetings and as a home base for their executive director. They have very little walk-in <br />traffic so this would not burden our receptionists. The Board would pay rent although probably not at <br />market rate because of the Board's limited funding. All telephone, computer, and other such costs <br />including cleaning would be the Board's. <br />If the Council agrees with the concept of leasing this space to the Board, staff will prepare a draft lease <br />for Council approval at a future meeting. <br />Financial Impact <br />The lease would generate revenue for the General Fund; the actual amount will be determined during <br />lease negotiations. <br />Attachments <br />None <br />S:ACouncil\Lari\2008\Lease City Hall.doc <br />