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Item 5.1. <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />Mayor and City Council <br /> <br />Rebecca Haug, Environmental Technician '~'~ <br /> <br />DATE: March 4, 2003 <br /> <br />SUBJECT: LMC ASIST Software for NPDES Phase II Monitoring <br /> <br />Since the City of Elk River will be required to implement, track and conduct annual reports as part <br />of the NPDES permit, staff has been looking into purchasing software. Staff had the opportunity to <br />view the Asist Software, which was developed by DBSP, Inc of Ft Worth, Texas. This company has <br />been selling this software all over the country. <br /> <br />A number of jurisdictions are interested in purchasing this software and asked the League of <br />Minnesota Cities to help coordinate a group purchase at discounted rates. The LMC was able to get <br />the following deal if 15 cities purchase the software: <br /> <br /> · Price of $3,495 per license <br /> · Customization of the software to the LMC Guide Plan <br /> · 1-year of technical support and maintenance <br /> · FREE training at LMC offices or other central locations <br /> · FREE upgrade to the new Professional Asist version when it comes out (adds <br /> fertilizer, pesticide, business inspection, and complaint tracking) <br /> · FREE software to the PCA to support <br /> <br />Should less than 15 dries purchase the software, then the Guide Plan conversion and free training <br />would not be offered, and would have to be negotiated directly with DBSP. However, it is unlikely <br />that less than 15 cities will purchase the software. <br /> <br />The money to purchase this software will come from the Waste Water and Storm Water Budgets, <br />not the General Fund. The cost of this software will be recouped by the reduction in staff time for <br />implementing, tracking and conducting the annual reports. The absolute deadline for ordering the <br />software under these terms and conditions is Friday, March 14, 2003. Staff recommends the City <br />purchase this software. <br /> <br /> <br />