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REQUEST FOR ACTION <br />To Item Number <br />Ci Council 5.1. <br />Agenda Section Meeting Date Prepared by <br />Administration Au ust 4, 2008 Ter Maurer, Public Works Director <br />Item Description Reviewed by <br />Resolution Accepting Bid and Authorizing Execution of Tim Simon, Finance Director <br />Contract in the Matter of the Seal Coating Improvement of 2008 Reviewed by <br /> Phil Hals, Street Su erintendent <br />Action Requested <br />Adoption of the attached resolution accepting the bid and authorizing execution of the contract in the <br />matter of the seal coating improvement of 2008. <br />Background/Discussion <br />The City annually undertakes a seal coating improvement. These projects are typically made up of streets <br />determined to be in need of seal coating and relatively new developments that are being seal coated fox <br />the first time, utilizing fees collected at the time of the development. <br />The City's street division purchases the seal coat aggregate and provides the sweeping of the streets <br />before and after, in attempt to extend the seal coating dollars even further. Therefore, the bid is for the <br />placement of the seal coat aggregate and the furnishing and placement of the bituminous material. This <br />year there were a total of three bids received. They are as follows: <br />Pearson Bros., Inc. $173,910.25 <br />Allied Blacktop Company $210,467.55 <br />Coldwell Asphalt $289,100.77 <br />Pearson Bros., Inc. has previously successfully completed seal coating projects in the City of Elk River. <br />Their total bid falls within the scope of the budgeted amount in the 2008 budget. Therefore, we would <br />recommend award to them as the lowest responsible bidder. <br />Financial Impact <br />There is $100,000 in the 2008 budget for seal coating. In addition, $88,175 of previously collected <br />developer fees are proposed to be utilized. Finally, up to a $20,000 budget amendment has been <br />discussed with the Finance Director reallocating funds from the miscellaneous overlay line item, due to a <br />greater need to seal coat in 2008. The total of these will fund the Pearson Bros, Inc. contract and the City <br />purchase of seal coat aggregate to be used for the project. <br />Attachments <br />Resolution Accepting Bid and Authorizing Execution of the Contract in the Matter of the Seal <br />Coating Improvement of 2008 <br />Area map showing the locations to be seal coated <br />