6.9. SR 02-05-1996 - Laserfiche WebLink

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Police Department Operations Manual Subjec~: RECORDS CLERK Effective Date: Directive Number: 205A. 00 Page of 2 01-96 IOistribution: All Personnel Accreditation Standards: PURPOSE To provide a job description for the position of Records Clerk. GENER3LL Perform clerical and data entry duties utilizing the knowledge of law enforcement office and crime prevention procedures, enter law enforcement statistical data using computer terminal for State and in-house records. Provide suport to the Terminal Agency Coordintor. 205A.01 DUTIES/RESPONSIBILITIES Data Entry -- Maintain public safety information by performing computer operation/data processing activities to include coding, entering and retrieving data from law enforcement information systems. Enter, modify, delete crime file entries into the in-house and State/National crime information systems according to CJRS (Criminal Justice Records System) standards. 2.) Filing -- Record all hard copy data according to department procedure. Retrieve files and prepare copies of records to be distributed as need within the department. 3.) TyDing -- Type documents,' i.e., memos, correspondence, reports, statements, etc. from handwritten, typed or recorded material using typewriter or word processing equipment for transcription. 4.) Reception -- Receive, screen and route calls and greet visitors. Provide information, explanations, and assistance to the public and other employees. 5.) Copy -- Copy, .collate and bind documents. 6.) Proofread -- Proofread documents to ensure accuracy of copy, grammar, punctuation and syntax.