04-29-1996 CC MIN - SPECIAL-JOINT

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City Council Minutes April 29, 1996 Page 3 5.4. 5.5. 5,6. 5.8. 6.1, crossing CSAH # 1. Terry Maurer indicated that he would discuss these two issues in more detail at the joint park and recreation/city council meeting on May 6, 1996. COUNClLMEMBER FARBER MOVED TO AUTHORIZE THE CITY ENGINEER TO ADVISE THE COUNTY ENGINEER THAT THE CITY'S PREFERENCE FOR THE IMPROVEMENTS IS OPTION C WHICH IS A FOUR LANE IMPROVEMENT WITH A REQUEST TO ALSO BEGIN WORK ON A SEPARATE IMPROVEMENT PROJECT AT TH 10. COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Update on Downtown Parkinq Lot Repairs City Engineer Terry Maurer informed the City Council that the downtown parking lot surface that was completed by Barbarossa & Sons is in need of resurfacing. Terry Maurer indicated that the City retained money from the contractor during the project for this repair work. He stated that the repairs will be done by the City and will include seal coating and possibly removal and replacement of specific areas of the parking lot. Discussion on Updated Feasibility Study for Dodqe Avenue and Sth Street Project City Engineer Terry Maurer indicated that the Dodge Avenue/Sth Street project would complete the upgrade of Dodge Avenue from approximately the Prairie House to 5th Street and the upgrade of 5th Street from TH 169 to Auburn. Terry Maurer stated any petition that is signed by the affected property owners should be based on the approximate assessment values shown in the feasibility study. He further indicated that it is likely that 1/3 of the project will be assessed with the City paying 2/3 of the cost. Discuss MnDOT Tour and Meetinq Dates The Council discussed meeting dates for the annual City/MnDOT tour. It was the consensus to hold the tour on May 30. Other Enqineedn,q Items There were no other engineering items to discuss. 1995 Audit Presentation (Joint meetinq with Utilities Commission) The 1995 Comprehensive Annual financial Report was presented by Lori Johnson, Assistant City Administrator and Auditor Gary Groen. Gary Groen also reviewed the 1995 Elk River Utilities audit. Several issues were discussed concerning the Elk River Utilities operations. Some of the issues discussed include: organization structure and whether it would be in the best interest to combine some of the functions of the Elk River Utilities and City of Elk River finance departments; the combining of utilities accounts payable and payroll processing procedures with the City; and the need for another utilities office employee. It was indicated that the utilities may want the auditor to make a separate presentation to the utilities to discuss some of these issues.