4.9. SR 02-20-2001 - Laserfiche WebLink

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O1 04:01p Mn/DOT 282-6200 p.3 D~ As I look at thc contract list for Northstar Commuter rail the List seems to self spa,. There are currently 4 contracts that expired as of December 31, 2000. I would suggest that we snmultaneously amend these contracts and reassign to Mn.DOT~. This should be done within the next 30 days. There are two additional contracts that need to be reassigned to M. nDOT. I would suggest that these be reassigned to MnDOT by March 15, 2001 and then any amendments would be done by MnDOT. This would allow tlle contracts to mn almost to expiration. We don't have the expiration on the BNSF contract bemuse as of yet we have not received a fully executed copy ~ requested. ha the case of ,Ken Stevens and Mary Richardson--both of those contracts appear to have expired. I would suggest that the contracts not be amended and consequently no reassignment. If you determine that you wish to continue these services you could but the costs would not automatically be covered by the project. A: a minirnu_ng tl~ese services would need to be competitively bid before any consideration for reimbursement in the 10%. Attached is a copy of the contract list which indicates which contracts should be reassigned and which will remain with NC]DA either permanently or we will just let run to expiration. I have indicated on the attachment the six contracts I have listed above. 'xave asked staff to begin budget preparation that would identify what kinds of costs would be considered ~,lgi'ble for inclusion of the 10% local match. Our Chief Financial 0f£eer will be involved in that effort. We will model that budget after new starts budgets that we ~e familiar with. Normally these budgets have a very high level of&tail and take months to assemble but I have asked for a high level breakdo~vn within the next two to thzee weeks so we can issue guidance to you as quickly as possible. As soon as we have that completed I will send that info to you. The PD for Re Project Manager position (indicated on the org chart faxed to you earlier today) is in the process of being rated and will be posted ASAP. We will be looking for rail experience as well as PM and construction experience. As I indicated to you last week--Tim Yantos would work most closely with this potation. As I told you when we spoke last week, the FTA had akeady raised the concern about the role of consultants irt the Northstar project in their letter authorlz, ing Re project to move into PE. I have just been advised that they raised tkis concern in a second letter to Mary Richardson dated September 6, 2000. Tkis is not good. It is imperative that we move quickly to get a handle on the controls of this project quickly and that the controls meet the FTA's requirements. The language I am seeing in these letters is very similar to language used in early correspondence to MnDOT regarding the Hiawatha project.