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River <br /> <br />FROM THE DESK OF... <br /> <br /> Sandy Peine <br />City Clerk <br />763-441-4906 <br />speine@ci.elk-river, mn.us <br /> <br />To: <br /> <br />Date: <br /> <br />Subject: <br /> <br />Mayor and City Council <br /> <br />February I I, 2002 <br /> <br />Document Imaging <br /> <br />I. What Is Document Imaging? <br /> <br />Document imaging is an electronic source of record-keeping. It consists of the conversion <br />of paper documents into electronic images on your computer. Once on your desktop these <br />documents can be retrieved effortlessly in seconds. <br /> <br />2. What Exactly Is Imaging And How Does It Work? <br /> <br />Scanning... Brings documents into the computer. <br />Storage... Keeps the images somewhere on a hard drive or <br />optical disk. <br />Indexing... Organizes and tracks the documents. <br />Retrieval... Helps people find and read their documents. <br />Access... Controls who can read or modify the documents and what <br />they can see. <br /> <br />3. What Are The Benefits Of Document Imaging? <br /> <br />· Reduced long-term storage costs <br />· More free office space <br />· Improved productivity <br />· Easier access to records <br />· Quicker retrieval of documents <br />· Less chance of losing or misfiling documents <br /> <br /> <br />