Laserfiche WebLink
users. The committee did not feel comfortable with this product because of the newness of <br />the product, the number of users and the fact that there is no local support for this product. <br />Therefore, our decision was narrowed down to Docuware and LaserFiche. <br /> <br />Docuware: We visited the City of Fridley who has implemented the Docuware system. We <br />also talked to the cities of Blaine and Champlin who are currently using Docuware. The <br />committee liked the product but felt that it may be too complex. <br /> <br />Laserfiche: We visited the cities of Columbia Heights and Shoreview who are both using <br />Laserfiche. We also talked to the City of Circle Pines who is using Laserfiche. The system <br />seemed very easy to implement and easy to use. All of the cities we talked to were very <br />excited about the product and were using the product to the fullest extent. <br /> <br />One of our criteria was to get a system that everyone would feel comfortable using. The <br />committee felt that LaserFiche was the easiest system to use. Another criteria was to find a <br />system that has been in service for some time. LaserFiche has been in use for 12 years and <br />currendy has over 17,000 installations. <br /> <br />It is the unanimous decision of the committee to purchase the Laserfiche system. Listed <br />below is the price breakdown for the Laserfiche system. Not included in the cost is the <br />purchase of a server that will be provided by the police department. <br /> <br />COMPONENT COST YEARLY MAINTENANCE <br />Laserfiche 10 User w/Web $14,995 $2,290 <br />Snapshot (10 user) $1,995 $334 <br />Adrenaline Capture Engine $395 0 <br />Duplex Scanner $5397 0 <br />Duplex Scanner $5397 0 <br />E-Mail Add On $995 $200 <br />25 Retrieval Users $4,995 $790 <br />Training/Installation $2,000 0 <br />Audit Trail (Optional) $4,995 $1,000 <br />SUB TOTAL $41,164.00 $4,614.00 <br />*We will need to purchase $3,000 <br />two computers <br />TOTAL $44,164.00 $4,614.00 <br /> <br />COUNCIL ACTION REQUESTED <br /> <br />The request before the Council is to purchase the LaserFiche Document Imaging system <br />from EDP Computer Systems for $41,164.00 plus $4,614 for service and maintenance, plus <br />$3,000 for the purchase of two computers for a total project cost of $48,778 with the money <br />to come from the Equipment Reserves Fund. <br /> <br /> <br />