5.9. SR 01-14-2002 - Laserfiche WebLink

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Public Safe(y/Ci(y Hall Project o City Hall Remodeling and Expansion...The Total Cost and Funding Sources Funding for the City Hall remodeling and expansion, including furniture, fixture, and equipment (FFE), is scheduled to come from the government building reserve. Monies from the landfill surcharge fund this government buildings reserve. The total project is estimated at 2.8 million dollars or slightly more depending upon a basement being included in the expansion part of the project. When the project is completed in early 2004 there will be about 2.8 million dollars in the building reserve to finance the building improvements. If funds are short in 2004 to finance the entire project, then an internal loan can take place and it is likely that this loan can be repaid by the end of 2004. Revenues into this building reserve are dependent on disposal volumes at the landfill. If the volumes in 2002-03 are consistent with volumes the past few years then we should have no difficulties in funding a city hall remodeling and expansion project that is under 3 million dollars. After 2004 funds need to continue to be placed into this reserve in order to finance the 2013 expansion or to be used for other improvements to municipal buildings. At this time it looks like the finance and administration departments are moving into the former police station and that planning, building, and engineering will occupy the current administration space. A number of the garage spaces will be converted into office space but we will be retaining about five garage stalls. Also at this point, it looks like most of the offices will be "gutted" and that it will be a total renovation and remodeling project with the exception of offices along some of the external walls. TMA advises us that in most cases it is more economical to do a complete renovation than trying to retrofit and work around existing walls and structures. At this time we have just seen the first draft of the remodeled city hall office layout. Planning for this project is following the planning for the public safety project. There will be a number of revisions made before any plans are ready to be presented to the City Council for discussion. Included in the expansion part of the project is: 1) about 2,000 sq ft of shared space with the Utilities and quite possibly a basement under this shared space area for city use, and 2) about a 3,500-4,000 sq ft of addition and also a basement under this area. With the basements it is expected that the total expansion and remodeling project will be closer to 3 million dollars than 2.8 million dollars. The plans are still evoMng and it is too early to say what will be the final project will cost or look like.