6.3. SR 11-25-2002 - Laserfiche WebLink

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MEMORANDUM Item 6.3. TO: FROM: DATE: SUBJECT: Mayor and City Council Lori Johnson, Finance Director November 25, 2002 Consider Award of Bids for Public Safety and City Hall Building Projects As you know, when bids were awarded for the public safety and city hall building projects in August, there were some bid packages that were not awarded. Staff has now reviewed several of the public safety facility bid packages and the project budget in more detail and recommends approval of five bid packages as outlined in the attached letter from Don Stutesman, Project Manager, I~caus-Anderson. Staff is also prepared to award contracts for voice and data cabling and the security system. These items were not included as part of the construction bids that were received in June. The radio system, telephone system, and furniture were not included either and will be presented to the Council for approval in the next few months. Attached is a memo from IT Coordinator Bob Pearson outlining the request to award the cabling contract to Dell-Comm and the security contract to Pro-Tec Design, Inc. Both of these companies hold contracts under the State of Minnesota Cooperative Purchasing Venture so it was not necessary to go through the bid process. The cabling contract includes cabling for the public safety building, city hall, and Elk River Municipal Utilities (ERMU) addition. Final approval of the cable contract for the ERMU addition is contingent upon approval by ERMU. The security contract covers only thc public safety building at this time. Once the security system for city hall has been evaluated, the Pro-Tec Design, Inc., contract may be amended to include city hall. Assistant Police Chief Jeff Beaten has been involved in designing these systems for the public safety building and evaluating vendors and agrees with the contracts as recommended. Finally, I have attached a revised budget for the public safety building that includes award of the bids noted in this memo. To date no significant change orders have been requested. The Council will be asked to approve all change orders when Kraus-Anderson or Tushie Montgomery request change orders.