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Howard R. Green Company <br /> <br />November 18, 2002 <br />File: 806550J-0325 <br /> <br />Honorable Mayor and City Council <br />City of Elk River <br />13065 Orono Parkway <br />Elk River, MN 55330 <br /> <br />RE: <br /> <br />175TM AVENUE IMPROVEMENTS <br />MN/DOT VARIANCE REQUESTS <br /> <br />Dear Council Members: <br /> <br />We have recently had conversations with Mn/DOT State Aid staff concerning 175th Avenue <br />improvements. The plans were approved by Mn/DOT in June 2002. In July 2002, pdor to the bid, we <br />made minor adjustments to the plans to accommodate the plat of Park Pointe. These minor <br />adjustments included revisions to watermain and elimination of the roadside ditch adjacent to the Park <br />Pointe pond. Technically, making these revisions and not having them reapproved by the Mn/DOT <br />Office of State Aid is a violation of Rule 8820.2800 Subpart 2, which states that only projects whose <br />plans have had final approval by the state-aid engineer before bid openings are eligible for use of <br />state-aid construction funds. <br /> <br />In order to rectify this, Mn/DOT State Aid staff has requested that we seek a Mn/DOT vadance to Rule <br />8820.2800 Subpart 2. Attached is a resolution we have prepared for the City Council's consideration, <br />which will initiate the vadance procedure. Vadance Committee meets in mid-December; we will <br />prepare a presentation package and appear before the vadance committee. <br /> <br />We are requesting that City Council adopt the attached resolution. If you have any questions <br />regarding this project or process we have outlined, we will be in attendance at your November 18 City <br />Council Meeting. <br /> <br />Sincerely, <br /> <br />Howard R. Green Company <br />Terry J. M'~rer, P.E. <br /> <br />TJM:sw <br /> <br />Enclosure <br /> <br />Ltr-111802~Council <br /> <br /> 1326 Energy Park Drive · St. Paul, MN 55108 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389 <br /> <br /> <br />