5.7. SR 10-28-2002 - Laserfiche WebLink

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Item 2.0 MEMORANDUM TO: Mayor and City Council FROM: Pat Klaers, City Administrator DATE: June 20, 200 I SUBJECT: 2002 Budget MISCELLANEOUS There are two miscellaneous item that needs to be reviewed with the City Council and these items are not part of the 2002 budget. One item is the funding of our city GIS mapping system. We have been working with the county on getting our map completed but progress has been slow. Weare getting near the desperate point in terms of needing this information for the finance department to get information/ data to comply with the GASB 34 accounting rules and also the City Clerk would find this mapping information to be very helpful in doing our redistricting. We have equipment to work on our mapping system but it is not being used because the maps are not available. The mapping information will also be useful for both the planning and building/zoning departments and I'm sure it would also be extensively used by our police, fire and street/park departments. Unfortunately we are at the mercy of the county in terms of when they will complete the Elk River section of the county. They are half done but have not completed the urban area of the city. This is the more time consuming, expensive and diffIcult part of the city to get completed. The county expects to complete our area in 2002; but since we need this map in order to efficiendy do our jobs it is recommended that we use excess 2001 growth revenues to finance the city engineering firm to complete this GIS mapping work. Total expenditures will be in the $55,000 range and we have already spent about one-third of this amount. I think that we have to take responsibility for our own destiny regarding the GIS system and once we have an engineering department established it will be their responsibility to keep the map updated as development takes place. The second item that needs discussion is a city prosecuting attorney. The county system can no longer handle the Elk River workload in a timely manner and they are expected to soon "drop" the city. The police department wants to review options for 2002 with the City Council. Having an "in house" prosecuting attorney may not cost the city too much and the service is expected to be better. Contracting for services is another option to consider.