5.4. SR 04-22-2002 - Laserfiche WebLink

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evaluate the appearance concerns and the cost issues related to the life of the materials. The cedar shake shingle is not being proposed as a bid alternate due to both its cost and longevity. The mechanical/electrical consultant for the project needs an additional two weeks to complete the design work. This is due to the late decision on the geothermal component of the project. The decision was delayed as additional information on the cost/benefit and maintenance were obtained and analyzed. The additional two weeks will not have a significant impact relative to the good bidding environment we are currently seeing. The additional two weeks will allow us to not disrupt the City Hall site until after the fourth of July and County Fair celebrations. Additionally, we will delay work on Orono Parkway until after the County Fair. The schedule calls for the City to go out for bids for the projects in mid to late May, to receive the bids on June 7, and have them considered by the Council on June 17. Security of the expanded City Hall and Utilities facility has been discussed and there are concerns. Staff and the consultants are looking at gates in order to secure part of the building while still having exit doors available for emergencies. Also staff needs to look at our building maintenance and cleaning program. In this regard, it may make sense to have building cleaning take place in the evening and therefore we would have a person on staff at night in order to lock doors and check to see if the building is secured. Security is an issue regardless if it's a City Council meeting, School Board meeting, or public groups using our large meeting rooms. Currently the Training Room is available for the public's use. The current proposal is to not have any of the meeting rooms available for the public after normal work hours. The public can still use our meeting room space during the workday but we have not worked out all the issues yet in order to feel comfortable about having the public use the meeting rooms with no city staff members also being at City Hall. I have checked the reservation log for the Training Room and there have been very few public uses of our space after the workday. There were 18 such occurrences in 2001. Now we have additional meeting room space at the Lion's Park Center so hopefully this space would be available for these meetings. Utilities General Manager Bryan Adams and I have discussed our building budgets and the possibility of not charging each other SAC and WAC fees for the construction projects. From the project funding point of view this makes sense. Also, the SAC and WAC fees go to help finance sewer/water infrastructure and not operating expenses. Our existing flat roof was not designed correctly, it does not function correctly and the material is deteriorating and is no longer under warranty. It is everyone's recommendation at the committee level that this roof needs to be fixed and replaced. The cost is not in the original budget estimate for the City Hall remodeling/expansion project although the budget for this building has always been more flexible than the Public Safety Facility budget. The estimate for a new roof is $135,000 and this will maybe require the project to exceed the amount of monies available in the reserves until shortly after the project is completed. If this happens, the City will have to find funds internally until the reserves are built up again later in 2004. As noted in the previous paragraph, the City is much more concerned about the budget for the public safety facility than we are for about the budget for the City hall project. This is because of the bond that is being issued for the public safety facility has an $8 million dollar cap. Two things have happened since the $8 million dollar amount has been established Oust