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MEMORANDUM <br /> <br />Item 5. ~ .A. & B. <br /> <br />TO: <br /> <br />Mayor and City Council <br /> <br />FROM: <br />DATE: <br /> <br />Pat Klaers, City Admin~r~ <br />September 9, 2002 <br /> <br />SUBJECT: City Council Schedule <br /> <br />Lately there has been a fair amount of discussion at the staff level regarding the City Council <br />meeting schedule. Most of the discussion relates to the timing of the City Council meeting <br />that follows the EDA meeting on the second Monday of the month and the HRA meeting <br />on the fourth Monday of the month. Recently, the EDA and the HRA meetings have been <br />rather lengthy. Additionally, there was a special EDA meeting on the third Monday of <br />August that did not conclude by 6:00 p.m., and therefore caused the City Council meeting to <br />be delayed. Generally, there are some members of the public in attendance at City Council <br />meetings and when the EDA and HRA meetings run long, we are seeing frustrated citizens <br />attend City Council meetings due to the timeliness of the meetings. <br /> <br />Some items for the City Council to consider include having the City Council meet only on <br />the first and third Mondays of the month; this would allow for only the EDA to meet on the <br />second Monday of the month and for only the HRA to meet on the fourth Monday of the <br />month. This would reduce the number of City Council meetings from three to two per <br />month. The fifth Monday of the month (when there is a fifth Monday) would remain open <br />for special meetings. Another option for the City Council to consider is requesting the HRA <br />to meet on another day of the week, rather than Monday, such as the third Tuesday or any <br />Thursday; and therefore free up this fourth Monday of the month for City Council meetings. <br />In this manner, the City Council could meet the first, third, and fourth Mondays, and the <br />EDA, the second Monday of the month. <br /> <br />Council input on possible changes in the meeting day schedule would be appreciated. <br /> <br />Councilmembers are requested to bring their calendars to the September 9, 2002 meeting so <br />that we can look at the meeting schedule for the balance of the year. <br /> <br /> <br />