5.4. SR 08-26-2002 - Laserfiche WebLink

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City ~ River MEMORANDUM TO: FROM: DATE: August 26, 2002 SUBJECT: Facility Use Policy- Item ~ 5.4. As expected, the District ~728 School Board adopted a revised Facility Use Policy and Procedures plan on August 13, 2002. One of the ma/n changes in the Facility Use Policy is that any entity charging the school rent will in nam be charged rent by the school for use of their facilities. As previously discussed with the City Council, this revised policy has an impact on the city as the Lions Park Center Use Policy calls for the school, county, citizens, non-profit associations, etc. to pay rent when using Lions Park Center. In fact, the Lion's Club, which financed the majority of the construction of the facility, pays rent for an office at the facility and pays for each function they hold at the facility. The obvious intent for this rent is to help cover operating expenses. Recreational Manger, Michele Bergh, has analyzed the impact of the Facility Use Policy changes as it related to increased fees for recreational programs held at the schools. The school previously charged the recreational programs a fee for building supervision and janitorial services, but not rent. According to her analysis, a number of the program offerings will no longer be financially reasonable for the participants. In order to continue offering the same menu of recreation programs, it is recommended that the City amend its Lions Park Center (LPC) Policy and exempt the School District from paying rent. The Lion's Club provided input to the City when it established it's current LPC Policy and I anticipate that the Club will understand the political realities necessitating this policy change. Likewise, so that we don't run into a future problem with the School District, it is recommended that the School District not be charged a fee for using the City parks and park shekers; although they will still be required to reserve the facility if they want to assure its availability. There are some costs associated with use of both the parks and the shelters, but it is not a significant amount.