08-26-2002 CC MIN - Laserfiche WebLink

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City Council 3finutes Page 4 August 26, 2002 The City Administrator noted that the figure used by the General Manager did not include overhead expenses. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 02-82 ACCEPTING SCHEDULE 2.0 ALTERNATE FOR ~rRUNK WATERMAIN BID AND AUTHORIZING ADDING TO THE CONTRACT IN THE MATTER OF THE 175TM AVENUE IMPROVEMENTS OF 2002. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Facility Use Policy Discussion The City Administrator indicated that the School board has adopted a revised Facility Use policy. He explained that the main change in the policy is that anyone charging the school rent will in turn be charged rent by the school for the use of their facilities. Discussion was held regarding the impact this policy change will have on the City especially in relation to the Lions Park Center, which currently charges rent to the school for use of the facility. It was also noted that the School's policy change would cause increased fees for city recreational programs held at the schools due to the new rent expense. The City Administrator recommended that the Lions Park Center policy be changed to not charge the school rent and further that the school not be charged for the use of city parks or shelter rent and deposits. Councilmember Dietz indicated that the School should know that they have to go through the reservation procedure to reserve the parks and shelters. COUNCILMEMBER MOTIN MOVED THE CHANGE THE LIONS PARK CENTER POLICY TO NOT CHARGE THE SCHOOL RENT AND TO NOT CHARGE THE SCHOOL A FEE FOR THE USE OF A CITY PARK OR SHELTER, AND TO WAIVE THE PARK DEPOSIT REQUIREMENT FOR THE SCHOOL. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Discussion took place regarding charges to the School District from the city and charges from the school district to the city. It was concluded that communication lines should be kept open in order to improve the city/school relationship. Councilmember Dietz indicated that he wants to make a good faith effort to try to work together with the School District. 5.5. Consider Park and Recreation Commission Recommendations on Field Use Policy and Miscellaneous Fees Recreation Manager Michele Bergh indicated that the Park and Recreation Commission has reviewed the issues relating to the field use policy, fees for field use, deposits for shelters and field use, and park use policy and fees. Michele reviewed the Park and Recreation Commission's recommendation on these issues. Councilmember Dietz stated that it is important that the City is just trying to cover costs and to not make money through field use fees. He indicated that the tournaments benefit a lot of organizations and businesses in the city. Michele Bergh indicated that nothing presented tonight impacts tournaments and that a different policy would be drafted for tournaments.