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Personnel Additions: Staff Reorganis~aiion <br /> 2002 <br /> <br />Page 3 of 3 <br /> <br />ENGINEERING DEPARTMENT AND PUBLIC SERVICES DIRECTOR <br /> <br />Attached for your review is a July 22, 1999, Howard R. Green (HRG) memo to me regarding <br />engineering services. This memo provides some good information on why and when an <br />engineering department could be needed. Regarding the financial estimates at the end of the <br />memo, I believe that the expenditures are estimated low and the revenues may be estimated <br />high (except for the revenue generated by the city engineer). I also think that we need to <br />function with a combination of option three and four (as outlined on page three of the <br />memo) for staffing levels and services provided. <br /> <br />Additional background information on the city engineer position and department is in the <br />attached March 29, 1994 MSA memo to me. A lot of information in this memo is similar to <br />what is in the HRG memo; however I found the functions (p.2) and the "who benefits" (p.4) <br />sections to be very informative. Both memos offer good information on the amount of <br />expenses that the city can expect to recapture when it establishes an engineering department <br />and starts charging developers and improvement projects for services that are provided. <br /> <br />The need for a city engineering department has been seriously discussed a number of times <br />over the past ten plus years and is generally discussed annually at the budget meetings. The <br />dty department heads believe that now is the time to pursue an in-house engineering <br />department. This department would not only provide significant support for most other <br />departments but additionally we will have office space for employees in early 2004 and the <br />pavement rehabilitation program (PRP), which is a major work activity for an engineering <br />department, will be underway in 2003. This PRP will be ongoing for the foreseeable future. <br />An engineering department will cost the dry some money but it will allow us to provide <br />much better services to our citizens and customers. <br /> <br />Work for an engineering department of four-five employees includes the following: <br /> <br />· Review of plats and site plans <br />· Preparation and review of Planning Commission and City Council materials and <br /> attendance at meetings <br />· Preparation of drawings for construction projects <br />· Construction administration for public and private improvements <br />· Spedal reports, such as working on the assessment manual and the dty design <br /> manual <br />· Onsite inspections for such things as erosion control and tree preservation <br />· Putting together feasibility reports <br />· Working with other departments on administration of the wetlands <br />· Management of the GIS and the city maps <br />· Direct, review, and administer consulting engineering work <br />· Manage the Munidpal State Aid system <br />· Represent the city on transportation organizations (Region 7W, TAC, APO, etc.) <br /> <br />REORGANIZATION ISSUES <br />Attached is the city organizational chart that appears in the city audit. As you can see, there <br />are twelve employees reporting directly to me. Additionally, supervising the senior center <br /> <br /> <br />