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Police Department <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br />Mayor and City Council <br /> <br />Thomas D. Zerwas, Chief of Police <br /> <br />July 19, 2002 <br /> <br />Authorization to Hire Scanning Company <br /> <br />In the 2002 police depa~xent budget, $3300.00 was approved in capitol outlay for the <br />purchase of a Digital Voice Playall system. Early this year, we attempted to purchase this <br />system, however, we found it would have been incomplete and not effective. We have <br />therefore decided to postpone this purchase until 2003 for a complete system. We are <br />requesting authorization to utilize the funds for a different use. <br /> <br />We, along with city administration, purchased a LaserFiche Document Scanning System <br />earlier this year. As a result of being short-handed in the clerical area due to an increase of <br />workload, we have been unable to utilize this system. The records area is also at maximum <br />capacity for space. We are requesting authorization to utilize the above-mentioned funds to <br />hire a scanning company to come in and scan a partial amount of records into the <br />LaserFiche system. With the money available, we will be able to scan about 1/7 of our <br />current records. As time permits during the rest of this year, clerical staffwill attempt to <br />scan additional records into the system. <br /> <br />In 2003, we hope to hire an additional clerical person who would also assist in completing <br />this project. <br /> <br />If you have any questions please call me. <br /> <br /> <br />