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6. Lodging and meal costs are limited to those which are reasonable and necessary. The Elected <br />Official must use the most cost-efficient mode of travel available taking into consideration <br />reasonable time constraints. Airfare will be reimbursed at the coach rate. <br />7. Receipts are required for lodging, airfare, meals, cabs or other forms of transportation used <br />and should accompany an expense report form. The expense report form must be <br />submitted for payment. <br />8. The City will not reimburse for alcoholic beverages, personal telephone calls, costs <br />associated with the attendance of a family member, rental of luxury vehicles, meal expenses <br />included in the cost of registration, or recreational expenses such as golf or tennis. <br />9. Limitations may be imposed on paying for expenses for a Council Member who has <br />announced his/her intention to resign, not to seek reelection, or who has been defeated in <br />an election. <br />10. The Council may request an oral or written report from the Elected Official on the results of <br />the trip. <br />11. All frequent flyer miles accrued must be turned over to the City. <br />12. The City Council may make exceptions to the policy depending upon circumstances unique <br />to the trip and/or Elected Official. <br />Adopted by the City Council, December 5, 2005; Resolution 05-130. <br />S:\POLICIES\Elected Official Travel Policy.doc <br />